Job Description

Overview:

The Sales & Catering Coordinator is responsible for performing clerical, administrative and other duties to assist in the smooth operation of the Sales and Catering Department. He/she is also responsible for the finalization and processing of Catering details for upcoming banquet events.
Responsibilities:
Distribute leads and maintain lead log. Control PO's and check requests. Complete all "Month End" reports for the Director of Sales. File all pertinent correspondence in a timely manner. Type all correspondence pertaining to Sales, such as proposals, contracts, Banquet Event Orders (BEO) banquet checks and Daily Event Sheets, etc. Handle all outgoing mail for the department. Initiate and follow up on leads as directed by the Director of Sales. Be familiar with banquet menu offerings and pricing. Be familiar with hotel function spaces, their capacities and hotel service limitations. Maintain Lost Business log. Responsible for loading RFP's (Request for Proposals) that the company has accepted. Responsible for daily routing of information to necessary departments. Responsible for maintaining RFP log. Review all incoming leads received from the GHCVB, GICVB and other sources - assign to appropriate Sales Manager. Check the voice mail and direct the phone calls to the appropriate person for the Galveston Island Convention Center Voice Mail at least four times daily. Prepare daily Mail Cash receipts log, endorse and drop all checks received through the mail on a daily basis. Maintain an adequate inventory of complete Convention Sales Kits and menus. Take phone inquiries. Maintain Trace file.

Qualifications:

Education & Experience:

+ High School diploma or equivalent and/or experience in a hotel related field preferred.