Job Description

Mestek Machinery is the industry-leading designer and manufacturer of the most complete, productive, and innovative metal forming solutions for the fabrication of HVAC sheet metal ductwork and fittings. Our family of companies -- Lockformer, Engel, Iowa Precision, Roto-Die, have decades of experience addressing every facet of the HVAC duct industry. The result is a combined knowledge and experience that develops cutting edge, precision technology and automated manufacturing equipment that improves productivity while ensuring the highest-quality finished ducts and fittings.

This role will be responsible for invoicing and order entry in the sales department. It includes being a point of contact for internal and external customers providing current information related to the sales and accounts receivable lifecycle. As well as a variety of clerical duties of a routine and recurring nature, including typing, filing, and preparation of standard forms. Acts as a periodic receptionist relaying incoming and interoffice calls.


Hours: Monday-Friday 7:30 a.m.- 4:30 p.m.

Essential Duties

Compiles and organizes data from multiple sources to prepare accurate and timely summary reports; may include routine calculations and tabulations in accordance with established procedures.

Processes work orders and related documentation in compliance with Mestek Machinery policies and procedural requirements.

Provides prompt, professional, and accurate customer service to both internal and external stakeholders.

Reviews documents for completeness and accuracy, obtains required approvals, and routes them to appropriate parties.

Maintains well-organized and up-to-date customer files and records in accordance with company standards.

Verifies deposits, reconciles information, and accurately posts payments to accounts receivable.

Prepares and issues shipping and invoicing documentation for machine and parts orders.

Duplicates, files, retrieves, and maintains accounts receivable materials and related records as needed.

Manages the complete lifecycle of the sales and invoicing process, ensuring clear and timely communication with all relevant stakeholders.

Processes and maintains sales quotes and updates information within ERP and CRM systems to ensure accuracy and data integrity.

Performs other related clerical and administrative duties as assigned to support departmental operations.

Performs other such duties as may be assigned.

Education and Experience

Graduation from high school or GED equivalent. Experience with manufacturing, sales, accounting preferred. Working knowledge of ERP (Epicor) and CRM (Salesforce) platforms. Ability to use computer software such as Microsoft 365. Understanding of basic accounting cycles. High energy, high integrity, self-starter requiring minimal supervision.

Excellent oral and written communication and interpersonal skills.

Physical Demands

The individual will regularly be required to stand. The individual will frequently be required to walk; use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The individual will occasionally be required to sit; climb or balance and stoop, kneel, crouch, or crawl. The individual must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this role include close vision, distance vision, peripheral vision, and the ability to adjust focus.

Work Environment

The work environment characteristics described here are representative of those individuals encounter while performing the essential functions of this job. While performing the duties of this role, the employee is periodically exposed to moving mechanical parts. The noise level in the work environment is usually moderate.

This position requires the ability to pass a competency test, pre-employment drug test, and background check.

Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.