Job Description

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Salary Range:

$44K-53K



The Exhibitions Manager & Incoming Loans Registrar is responsible for managing the logistics, installation and de-installation, and associated documentation of exhibitions and incoming loans. Responsibilities include exhibition preparation, installations, and de-installations; creating and maintaining digital (The Museum System) and paper records for loans and exhibitions; coordinating logistics for incoming couriers; managing condition reports for all incoming exhibitions and loans; and assisting with unpacking and packing traveling exhibitions and incoming loans. This position coordinates and supervises outside contractors for exhibitions, and works with the Curatorial, Collections & Exhibitions (CC&E) division to build and maintain the exhibition schedule. The position reports to the VP of Curatorial Affairs & Collections (VP) and works closely with curatorial and collections staff.

To Apply:

Please send

resume

and

cover letter

to personnel@eiteljorg.com.

Exhibition Manager & Incoming Loans Registrar

Reports to:

VP of Curatorial Affairs and Collections

Department:

Curatorial, Collections, & Exhibitions

Status:

Full-Time

Position Overview:

The Exhibitions Manager & Incoming Loans Registrar is responsible for managing the logistics, installation and de-installation, and associated documentation of exhibitions and incoming loans. Responsibilities include exhibition preparation, installations, and de-installations; creating and maintaining digital (The Museum System) and paper records for loans and exhibitions; coordinating logistics for incoming couriers; managing condition reports for all incoming exhibitions and loans; and assisting with unpacking and packing traveling exhibitions and incoming loans. This position coordinates and supervises outside contractors for exhibitions, and works with the Curatorial, Collections & Exhibitions (CC&E) division to build and maintain the exhibition schedule. The position reports to the VP of Curatorial Affairs & Collections (VP) and works closely with curatorial and collections staff.

Essential Duties and Responsibilities:

Exhibition Management


Manage all the associated logistics for incoming exhibitions including contract coordination, insurance, internal information needs for staff, working with Curators and Curatorial Assistant to facilitate exhibition team meetings. Oversee and manage the installation and de-installation of all exhibitions. Build and maintain the exhibitions schedule in consultation with the VP, Director of Exhibition & Graphic Design, and Preparator. Coordinate with the VP of Curatorial & Collections and Director of Exhibitions & Graphics to create and manage exhibition budgets. Contract, coordinate, and supervise outside contractors for exhibitions needs. Coordinate all transportation logistics associated with exhibitions (incoming and outgoing). Manage all courier arrangements for exhibitions. Oversee and participate in all unpacking and packing of loans and exhibitions. Perform and/or create incoming and outgoing condition reports. Inform and coordinate with Director of Facilities and Security Lead for incoming exhibitions security needs and loading dock use. Uphold collections care best practices, including safe object handling, accurate cataloguing, and ethical management of information. Transport of accessioned items from storage to gallery spaces. Maintain all paper and digital records for exhibitions. Other duties as assigned.

Incoming Loans Registration


Coordinate all transportation logistics associated with incoming loans, from institutions, private collections, and artists. Manage all crating arrangements, including physical packing and unpacking. Ensure proper insurance is in place and paperwork issued/received. Manage all courier arrangements for incoming loans. Review and update AAM Facility Report for the Eiteljorg annually, coordinating with other departments to ensure accurate information. Ensure all loaned artwork is well-maintained and cared for including any exhibition maintenance and security lists. Maintain all paper and digital records for incoming loans; maintain working knowledge of data entry standards for The Museum System.

Quest for the West Art Show & Sale


Direct artist contracts for the 50 artists participating in the annual Quest for the West Art Show and Sale, the museum's largest annual fundraising event. Coordinate incoming art shipping/delivery from Quest artists. Manage installation and deinstallation of the Quest main sale and miniatures sale. Coordinate artwork dispersal following the show, scheduling artwork pickups and shipping to both buyers and artists.

Requirements / Qualifications

Qualifications and Work Experience Requirements:

BA in art, art history, or related field, or equivalent experience; at least 5 years' experience working with museum or gallery collections. Advanced degree in a related field preferred. Proficiency in collections management software, preferably The Museum System (TMS). Knowledge of collections care policies and procedures. Experience with exhibition logistics, including preparation, fabrication, shipping, and insurance. Experience with object handling and installation for art, historical, anthropological, or ethnographic collections. Familiarity with Native American art and culture and/or Western American art is preferred.

Additional Information

Mission Statement:

The Eiteljorg Museum explores the intersection of the arts, histories and cultures of the past and present by sharing the diverse stories of the American West and the Indigenous Peoples of North America.

Vision and Values:

The Eiteljorg Museum is committed to being a welcoming environment where people feel a sense of belonging. We aim to build authentic connections through artistic expressions and educational programs, creating thought-provoking experiences that explore our past, present, and shared future. We amplify the voices of artists and champion their creative expression, representing the intersection of cultures and perspectives to create a place where transformation is possible. Our diverse story of human accomplishment, adversity, and perseverance is told with respect and sensitivity to all peoples and cultures. We uphold the values of integrity, respect, collaboration, and excellence as paramount to accomplishing our mission. Integrity involves stewarding our collection, resources, processes, and relationships with honesty and transparency. Respect is intentionally weaving diversity, equity, accessibility, and inclusion into every aspect of the Museum. Collaboration involves developing and sustaining authentic internal and external relationships that support common goals. Excellence is about creating exceptional experiences.

Commitment to Diversity and Inclusion:

The Eiteljorg Museum is committed to fostering a diverse and inclusive environment. We actively encourage applications from candidates of all backgrounds and strive to support a workforce that reflects the rich diversity of the communities we serve. We are an equal opportunity employer.



The Eiteljorg Museum is unable to sponsor or take over sponsorship of employment visas for U.S.-based positions. Candidates must have current work authorization in the United States that does not require visa sponsorship.

ADA Requirements:

The Eiteljorg Museum is committed to providing equal employment opportunities to all individuals, including those with disabilities. In compliance with the Americans with Disabilities Act (ADA), the Museum will provide reasonable accommodations to qualified individuals with disabilities to enable them to perform the essential functions of the job, unless such accommodations would cause undue hardship. If you require accommodation during the application or hiring process, please contact Human Resources at 317.275.1335 . We will work with you to meet your needs in a confidential and respectful manner. The Eiteljorg Museum values diversity and inclusion and encourages all qualified individuals to apply.

Physical and Work Environment Demands:

The Exhibition Manager & Incoming Loans Registrar's role primarily involves working in an office environment within the museum, requiring the ability to sit, stand, and walk for extended periods, often moving between different areas. The position necessitates regular use of hands and fingers for handling objects, tools, or controls, particularly when using a computer or managing physical membership materials. Adequate vision and hearing are essential for tasks such as reading documents, using a computer, and communicating effectively with colleagues and members. Occasionally, the role may require lifting and carrying objects, such as membership materials, event supplies, or office equipment, weighing up to 25 pounds. The job also involves frequent repetitive motions, such as typing and using a computer mouse.



While most work is performed in a typical office setting with controlled climate and standard office lighting, some duties may take place in various indoor and outdoor event settings, requiring adaptability to different environments and weather conditions. The noise level is usually moderate but may occasionally be higher during events. The role involves regular interaction with staff, members, donors, and the public, necessitating excellent interpersonal and communication skills. Although the position generally follows a standard workweek, flexibility is required to accommodate events, meetings, and other activities that may occur outside of regular business hours, including evenings and weekends.