Job Description

St. Michael the Archangel Catholic Church

St. Michael the Archangel Catholic Church is looking for a Sacramental Records Secretary to maintain


the sacramental records of the parish. This is a 30-hour, non-exempt, hourly position. The primary


responsibilities for the position are listed below.

Primary Duties and Responsibilities:

Sacramental Records

Manage official parish sacramental record books; Baptisms, First Communion, Confirmation,
Marriages, Deaths and Annulments granted at St. Michael's.
Update Baptismal books with notifications received from other parishes. Record all deaths and ensure member information in parish database and Archdiocesan databases are
updated in a timely manner. Update spreadsheet for Book of the Dead and forward family contact


information to Grief Ministry.


Send notification of sacraments to parishes of Baptism for First Communions, Confirmation and
Marriages.
Receive and process requests for copies of records. Research missing records. Attend all training provided by the Archives Office regarding sacramental records. Maintain Sacramental Record Log and provide updates as needed to the Pastoral Associate for
Administration for parish permanent record keeping.


Forward sacrament records to Archives according to Document Retention Policies and Archives Office instruction.


Provide sacrament statistics as requested for the Annual Pastoral Report and annual report to parish and other projects.


Retrieve and copy marriage files as needed for Annulments, etc. Other duties as assigned by the Pastor or Pastoral Associate for Administration.

Administration

o When the receptionist is unavailable, answer the phone and greet people in a polite, professional and


cheerful manner, directing them to appropriate staff.


Provide the recording and transmitting of clear and accurate phone messages. Provide answers to routine questions about Mass times, policies, events, etc.

Parish Database Management

o Input new parishioner registration forms, assign envelope numbers, and send welcome letter and


information to new families. Inform envelope company if envelopes are requested and notify


appropriate staff to include as new family in the bulletin.


Forward contribution envelope distribution list to the envelope company, as needed. Review, adjust, and forward Annual Contribution Envelope schedule to envelope company each year. Update database for parishioner changes including baptisms, deaths, and other sacraments received. Answer parishioner questions regarding their parish profile information. Maintain database to ensure information is accurate and up to date.

Education and Experience

Minimum high school diploma or equivalent and at least three years secretarial experience, preferably


with the Catholic church. Experience working with sacramental records and ParishSoft FamilySuite


preferred but not required.




Interested candidates are invited to email their resume and salary requirements to Dawn Mortus at

dmortus@stmichaelchurch.net