Job Description

Job Summary

We are seeking a dynamic and bilingual Russian-speaking Administrative Assistant to join our team! In this energetic role, you will be the vital link in maintaining smooth office operations, providing exceptional customer support, and ensuring efficient communication across departments. Your proactive approach and organizational skills will help create a welcoming environment for clients, visitors, and team members alike. If you thrive in a fast-paced setting, possess excellent computer literacy, and are fluent in Russian and English, this is the perfect opportunity to showcase your talents and grow professionally.

Duties

Assist with administrative duties towards direct care staff (example, printing timesheets, providing forms, assisting with answering questions, etc.) Manage multi-line phone systems, directing calls accurately and courteously while maintaining excellent phone etiquette Handle data entry tasks with precision using Microsoft Office, Google Workspace, and Sandata Electronic Visit Verification system. (Training will be provided to use Sandata.) Organize and maintain filing systems--both digital and physical--to support efficient office operations Assist with calendar management and scheduling appointments for staff and executives Provide clerical support including proofreading documents, preparing correspondence, and managing incoming/outgoing mail Offer customer service support by addressing inquiries promptly via phone or email, ensuring a positive experience for all stakeholders Maintain a professional environment by adhering to office policies, managing time effectively, and demonstrating excellent organizational skills Assistance with creating and managing charts for staff and patients

Skills

Fluent in Russian and English (bilingual proficiency) with strong verbal and written communication skills Proven experience in office administration or clerical roles with a focus on customer service Excellent computer skills including proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace (Gmail, Calendar, Drive), and data entry software Strong organizational skills with the ability to multitask efficiently in a busy environment Knowledge of multi-line phone systems and phone etiquette to handle calls professionally Experience in front desk or reception duties within medical or dental offices is a plus Ability to proofread documents carefully ensuring accuracy and clarity Demonstrated time management skills to prioritize tasks effectively throughout the day Previous experience as a personal assistant or medical/dental receptionist is advantageous but not required Knowledge of office management best practices along with clerical experience in an office setting Familiarity with home care and/or home health care a plus
Join us to be part of an energetic team dedicated to delivering outstanding support while fostering a positive workplace environment. We value proactive individuals who are eager to contribute their skills toward our collective success!

Job Types: Full-time, Temp-to-hire

Pay: From $20.00 per hour

Expected hours: 40 per week

Benefits:

Referral program
Work Location: In person