Job Description

About us

This position is in keeping with policy and procedures of the Hawaiian Paradise Owners Association bylaws and standards. Subject to Board of Directors (BOD) and Human Resources review, the General Manager provides administrative support for HPPOA and oversees all phases of operations, assets and interests of the Association. The General Manager is the primary supervisor of the Roads Superintendent and all Administrative and Non-roads staff. The General Manager is under direct supervision of the BOD within the set parameters as stated in the Bylaws Article XII Administration, Section 1 .

Primary Duties and Responsibilities

Direct Administrative staff to retrieve mail and distribute all incoming correspondence daily, to retrieve, document, and respond to or forward general voice mail, and to prepare appropriate logs of correspondence. Retrieve and document voice mail and email addressed to GM, respond to complaints, comment and prepare appropriate logs of the correspondence. Plan, direct, monitor and evaluate day-to-day operations and special projects involving HPP Administrative and Non-roads staff and property. Prepare and present monthly reports to the BOD at Board meetings. Prepare an annual budget for BOD approval, working with the Roads Superintendent, full charge bookkeeper, and the Finance Committee. Attend all Finance Committee meetings as a non-voting member. Generate employee timecards and review payroll records to ensure the accuracy of PTO balances each pay period. Distribute Roads staff timecards to the Roads Superintendent. Keep the timecards for the Administrative and Non-roads staff and sign them as the approving supervisor. Attend all Board Meetings and Membership Meetings. Maintain accurate logs using HPPOA approved computer software and applications. Responsible for keeping an accurate accounting of the annual budget, working with the full charge bookkeeper. Coordinate with the Administrative and Non-roads staff for duties and weekly meetings. Meet weekly with the Roads Supervisor to coordinate duties and projects. Answer and return phone calls in a timely manner. Principal spokesperson for the Association as directed by the BOD. Prepare all RFP's, RFQ's and contracts for work that will be contracted out. Work in conjunction with the Roads Superintendent to prepare contracts for Road and Easement jobs. Submit all contracts to BOD for approval. Keep BOD apprised through email of all Association business. Comply in a timely manner with BOD instructions and directives. Meet with Owners/Members to discuss situations as they arise. Keep a record of all such meetings and the outcome of the meeting. Make sure the Activity Center is set up for any and all BOD meeting(s) as requested by the BOD Secretary or Administrative Staff. Coordinate and/or administer rental contracts for equipment or supplies. Maintain all levels of supervision for Administrative and Non-roads staff. Inspect the activity center, kitchen and restrooms for cleanliness and needed supplies. Maintain all Association documents in an organized manner a secure and safe location. Make short- term and long-range recommendations for improvements, repairs, and capital expenditures and purchases for the benefit of the Association to the BOD. Coordinate with the Office Bookkeeper for annual road maintenance fee billing and receivables system. Ensure all income is deposited according to procedures and standards established in the office S.O.P. Ensure compliance with all federal, state, and local laws, corporate policies, the Charter, and the bylaws in the operations of the Association Must have a clear understanding of Association Charter, bylaws, policies and procedures, HRS 414D, and HRS 421J

Knowledge and Skills:

Must be able to perform the job description as listed above. Must have a thorough knowledge of contract negotiations. Must have a thorough knowledge in fugitive dust control. Must be able to give clear and concise instructions both written and verbal. Must be proficient with Quickbooks, MSExcel, MSWord, or other such applications and software utilized by the Association. Must have bookkeeping experience at a level to assist and review the bookkeeper. Strong interpersonal skills, capable of working with multiple levels of management. Must have Supervisory experience at a level associated with a GM. Must be able to manage multiple responsibilities, complete several tasks while handling competing priorities. Must be able to interact with homeowners and the general public in a professional manner. Must be able and willing to follow directions both written and verbal. Must maintain confidentiality of personnel records and other HPPOA business.

Qualifications:

Accounting degree or equivalent based on extensive knowledge and/or experience in Business, Finance, or Accounting 5+ years in a Supervisory position as a General or Administrative Manager for an Association or equivalent, overseeing a minimum of 5 employees
Job Type: Full-time

Pay: $55,000.00 - $70,000.00 per year

Benefits:

Health insurance Paid time off Retirement plan
Ability to Commute:

Kea'au, HI 96749 (Preferred)
Ability to Relocate:

Kea'au, HI 96749: Relocate before starting work (Preferred)
Work Location: In person