Job Description

Our Resource Assistant position assists several departments within the Firm including Records, Service Center, Reception and provides great experience to enable a move into a Legal Assistant position.

Records Management Functions:

Maintains and secures records in accordance with established policies and procedures. Works directly with attorneys, paralegals, and/or legal assistants to provide Records Management services, inventory control of files, preparing materials for electronic scanning to iManage, and other related tasks. Researches location of offsite files upon request. Works with personnel to properly and completely identify stored boxes and index their contents; follows up with legal assistants regarding continuing need for space; upon receiving authorization to scan physical files to iManage, processes files and scan to iManage workspace; performs data entry for storage transactions. Accesses and maintains the automated IRM system. Facilitates circulation of boxes from and to off-site storage vendor; acts as liaison with off-site storage vendor for shredding services.

Legal Assistant Support:

Provide backup Legal Assistant Support for attorneys and legal assistants and when the legal assistant is out of the office. Backup Legal Assistant responsibilities include:

Edit and procure legal documents and correspondence of legal nature such as summonses, complaints, motions, subpoenas, and various other memoranda. Edit and update daily time entries Maintain calendar/schedule for assigned timekeepers. This includes assisting attorneys in scheduling and managing client meetings, Service Team meetings/luncheons and any business travel arrangements. Transcribe dictation via electronic transcribing unit, or written notes. Process conflicts of interest, new business reports and check requests. Docket case deadlines in docketing software.

Provide back-up Support for all aspects of the Louisville Service Center.

Back-up support will primarily be needed when service center personnel are out of the office for more than 1 day, for example, while the person is on PTO. In rare circumstances, back-up coverage may also be needed in the Lexington office. Service Center responsibilities include:

Daily mail pick-up, internal delivery and drop-off, managing FedEx or other packages being shipped and/or received; Assist with postage for mailings, copies and scanning, making binders, DVDs, thumb drives and/or electronic files, as requested by others; Back-up Receptionist for breaks and lunches; Purchase of office supplies and amenities.
Job Type: Full-time

Pay: $20.00 - $21.00 per hour

Expected hours: 40 per week

Benefits:

401(k) Dental insurance Employee assistance program Flexible spending account Health insurance Health savings account Life insurance Paid time off Parental leave Retirement plan Vision insurance
Work Location: In person