Job Description

The Program Administrator is a professional position, on whom Program Director's administrative responsibilities may be delegated, allowing Program Directors more time for teaching, and interaction with residents. The Program Administrator position is supervised by the Director of Graduate Medical Education and provides support to their assigned training program(s) and Program Director(s). The Program Administrator serves as a confidential assistant to the assigned Department(s) Program Directors and provides administrative support for all day-to-day functions of the assigned program(s). According to the ACGME the Program Administrator is a part of the training program leadership for the assigned ACGME or CODA physician training program. The position requires the performance of a wide range of highly complex task(s) within the assigned Department(s). The Program Administrator facilitates daily operations of the assigned residency/fellowship program(s).

The incumbent must be able to work independently and to establish priorities for the daily workload of the section as well as the general duties of the assigned Department(s). The incumbent will take direct supervision and work assignments from the assigned Department(s) Program Director. The incumbent must be able to perform the above-mentioned functions with or without reasonable accommodation, using some other combination of skills and abilities and to possess the necessary physical requirements with or without the aid of mechanical devices to safely perform the essential functions of the job.

Regular attendance is required to perform the functions of this position.

Incumbent will maintain a customer-oriented awareness in acknowledging and responding to needs

as they occur that customer satisfaction is met at all times.

Essential Functions:

40% Administrative and Management

Oversees day-to-day operations of the program(s). Provides administrative support for program director(s), associate program director(s), and house officers. Educates resident(s)/fellow(s) in the training program on the department policies and procedures. Produces and distributes manuals for physician-in-training. Produces and distributes annual rotation schedules and monthly changes. Coordinates events (such as house officers' didactics/conferences, retreats, orientations, and graduation banquets). Maintains database and/or paper files of current and alumni residents or fellows. Acts as administrator for various education and planning committees. Coordinates CME activities, attendance, and budget. Prepares annual program agreements with participating institutions. Publishes newsletter for physicians-in-training. Coordinates program In-Training Examination administration. May provide support to additional ACGME training programs as needed and as allowed by ACGME requirements.

10% Evaluations/Credentialing

Coordinates the distribution, tracking, and filing of physician-in-training, faculty, and rotation evaluations. Alerts the program director(s) to evaluations of concern regarding physicians-in-training, faculty, and rotations. Drafts recommendation letters and verification of training forms. Tracks and verifies procedures. Maintains documentation for board eligibility. Arranges Advanced Cardiac Life Support (ACLS) courses. Coordinates semi-annual file reviews. Ensures stated licensure requirements are met by the program. Ensures House staff are complaint with the Health Insurance Privacy and Accountability Act (HIPAA). Tracks and monitors residents clinical hours to ensure compliance with all clinical hours requirements as designated by the ACGME.

10% Residents Recruitment

Partners with the program director(s) to establish recruitment policies. Manages the Electronic Residency Application Service (ERAS) process. Schedules all applicants for interviewing with the program director(s) and other faculty as assigned. Updates recruitment brochures, websites, and material provided to applicants. Coordinates interview process, ranking, and post-match activities. Submits National Resident Matching Program (NRMP) list via internet. Verifies Educational Commission for Foreign Medical Graduates (ECFMG) documentation and ensures visa requirements are met. Coordinates information for and attends recruitment fairs.

10% Program Accreditation

Understands the Accreditation Council for Graduate Medical Education (ACGME) and/or CODA requirements for institutional, core, and program requirements. Advises program director(s) of requirement interpretation interpretation. Attends and maintains minutes of Residency Committee meetings. Coordinates completion of Program Information Form (PIF) for ACGME site review. Prepares department, faculty, and physicians-in-training for site visit. Organizes Annual Program Evaluations and special review (if required) with institution's graduate medical education (GME) office.

10% Information Technology

Uses Internet for ACGME webADS, Appropriate Board Tracking, ERAS, MNRP, surveys, and national reports. Maintains program management software. Develops and maintains database on physicians-in-training and alumni. Develops informational websites for faculty and physicians-in-training program. Creates and maintains recruiting web pages.

10% Human Resources and Finance

Assists in hiring, training, and counseling all residents/fellows assigned to the training program. Directs office workload. Prepares house officer vacation, sick leave, and leave of absence documentation. Evaluates resident(s)/fellow(s) in the assigned program well being and assists as needed to plan and execute events for well being. Educates resident(s)/fellow(s) in the training program on the department policies and procedures. Assists with legal counsel on hiring and disciplinary actions. Coordinates faculty advisory and mentor programs. Oversees budget for residency program. Coordinates and tracks all requests for use of the Continuing Education funds for the residents/fellows, program director and program administrator. Gathers internship and residency information site data for time distribution and Intern Resident Information System (IRIS) reporting. Monitors residency time and effort and ensures accurate payroll. Develops financial and disbursement arrangements between sponsoring and participating institutions.

5% Professional Development

Attends local, state, and national GME and National Specialty Conferences. Appraise program director(s) of trends in GME. Presents at GME and respective conferences. Performs other related duties as assigned by the Assistant Dean for Graduate Medical Education and VA Affairs/DIO, Director of GME or Program Director to ensure the success of the institution.

Non-Essential Position Functions and Duties

5% Marginal Functions

Performs other related duties and responsibilities as assigned.

Qualifications

Applicant must meet one of the following qualifications:

Associate's degree from an accredited university in business, education, or a related field with at least five (5) years of experience in a professional setting. Bachelor's degree from an accredited university in business, education, or a related field with at least three (3) years of experience in a professional setting.

Preferred Qualifications

Expert in Microsoft Office program. Five (5) or more years of experience teaching in an accredited academic medical college. Master's degree from an accredited university in business, education, or a related field with at least three (3) years of professional post-graduate experience in a professional setting.

Additional Position Information

PSN/PER Number:

PSN 54710/PER 2212/ATS 5750

Salary Range:

$55,000 - $70,000

Primary Location:

Shreveport, LA (on-site position)

About the School

The LSU Systems Office has provided LSU Health-Shreveport employees with excellent benefit options designed with you and your dependents in mind. Our Benefits Section is available between 8:00 a.m. and 4:30 p.m., Monday through Friday, to help answer any questions you might have about these benefits.

Salary is commensurate with experience and training Generous Health, Dental, and Vision Insurance Life Insurance Long-Term Disability Insurance Accidental Death & Dismemberment Insurance Flexible Spending Account Optional Retirement Plans

LSU Health is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Applicant Instructions

Locate and click on the Apply Online button located at the bottom of the screen, enter your contact information, and upload your resume/CV. If you need assistance applying electronically, please telephone 318-675-5589.

If you are contacted for an interview, please let us know at that time if you will need special accommodations.

Job Type: Full-time

Pay: $55,000.00 - $70,000.00 per year

Work Location: In person