Job Description

Payette School District has the following opening:

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Registrar/Secretary

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Payette Primary School

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Registrar Responsibilities

Manage the student enrollment process, including registering new students, entering data into the student information system, and maintaining accurate and confidential student records. Ensure all records meet state and district reporting requirements; regularly update student information; and audit files for accuracy. Maintain a thorough understanding of FERPA and consistently uphold student privacy and confidentiality standards. Assist families in completing enrollment forms by answering questions, checking for completeness, and following up on missing documents. Gather, organize, and maintain all required documents for cumulative student files; ensure timely, accurate file assembly. Process incoming and outgoing student records promptly and professionally. Run attendance reports, class lists, award lists, and other administrative reports as requested by building leadership. Provide in-person and phone guidance and support to families throughout the enrollment and withdrawal process.

Secretarial Responsibilities

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Serve as a welcoming, professional first point of contact for students, families, and visitors. Answer phones, manage mail, maintain electronic and paper files, draft correspondence, and perform other general office duties. Provide responsive, courteous support to administrators, staff, students, and families, maintaining a positive, calm demeanor even in challenging situations. Communicate effectively with parents, staff, district departments, and school administration. Demonstrate initiative and sound judgment; independently solve routine problems and know when to seek support. Maintain confidentiality and adhere to district policies, procedures, and proper chain of command. Represent Payette Primary School in a professional, friendly, and student-centered manner. Perform other duties as assigned by the school administration.

Qualifications

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Associate's Degree (preferred) or willingness/ability to pass the Para-Professional Praxis examination. Strong typing, computer, and technology skills; proficiency with Microsoft Word and Excel. Experience with student information systems and state reporting systems, so similar systems are preferred. Highly organized and detail-oriented; able to manage multiple tasks in a busy school environment. Strong interpersonal and communication skills. Effective time management and the ability to work calmly under pressure. Bilingual in Spanish preferred but not required

Salary & Schedule

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Salary is based on the district's classified salary schedule.

Daily hours and start/end times will be determined by the building principal based on school needs.

TERMS OF EMPLOYMENT


Positions are open until filled.

Regular attendance is an essential function of this position.

This position shall be considered in all respects "employment at will". The "employment period" and other descriptions and terms outlined in this job description shall not create a property right for the employee. These are set forth only to advise the employee of when and what type of services will be required by the district so long as the employment continues. All certificated and non-certificated employees, as well as other individuals, are required to undergo a criminal history check and submit to fingerprinting. Any applicant convicted of any of the felony crimes enumerated in Section 33-1208, Idaho Code, may not be hired, and any applicant convicted of any felony offense listed in Section 33-1208(2), Idaho Code, shall not be hired. Payette School District is an Equal Opportunity Employer, as defined and required by state and federal laws. All recommendations for hire are tentative offers. Employment is contingent upon board approval and the successful completion of a federal background check and drug-free workplace pre-employment screening (if required for the position).