Job Description

JOB SUMMARY

---------------


The Sheriff's Office is hiring a Records Technician! If you're looking for a meaningful career that combines organization, public service, and the opportunity to support law enforcement, this is the position for you. This role plays a vital part in maintaining the integrity and accessibility of critical law enforcement records, ensuring that justice processes run smoothly and efficiently. As a Records Technician, you'll be part of a dedicated team that values accuracy, confidentiality, and service to the community--making it an ideal position for detail-oriented individuals who take pride in supporting public safety.


Under the general direction of the Records Supervisor, the Records Technician provides a variety of services involving the application of specialized knowledge of the Sheriff's Office and County policies and procedures; and current laws and regulations regarding law enforcement records. Employee must exercise judgment and discretion while carrying out job duties.

In-person interviews will be held at the Chaska Justice Center on Thursday, December 11.

TYPICAL DUTIES AND RESPONSIBILITIES

---------------------------------------


Process law enforcement reports and citations via e-charging and/or e-ticketing. Distribution of reports and citations to appropriate agencies following state and local guidelines, to meet timelines set by state statute and department guidelines. Must utilize independent judgment to determine what, if any, additional information is required to complete the process. Audit and review law enforcement reports and citations for correct grammar, spelling and completeness to ensure quality product. Utilize independent judgement and Office procedure to determine if report or citation needs to be returned to originator for follow-up or correction(s). Assign and make determination of CJRS (Criminal Justice Reporting System), NIBRS (National Incident Based Reporting System), or department code as it relates to the incident to comply with state, federal and department regulations. Responsible for entering law enforcement reports, citations and data into RMS (Records Management System). Ensure data is correct and accurate and in accordance with department regulations, state statutes, federal guidelines and Minnesota Data Practices Act. Utilize data to create statistical reports. Scan and index law enforcement reports and citations into Records Management System to create an electronic document(s). Transcribe a variety of statements verbatim ensuring accuracy and completeness. Perform various customer service duties to include switchboard, releasing reports, accepting handgun permit applications, civil process papers, and collecting various fees.

MINIMUM QUALIFICATIONS

--------------------------


High school diploma or GED.


Preferred Qualifications:

Three (3) years of full-time paid work experience in an administrative support role. Two (2) years of full-time paid work experience in a criminal justice setting to include administrative support experience e.g. data entry, report writing and/or processing, records management, and customer relation/service responsibilities.

SCORED EXAMINATION PROCESS

------------------------------


All applications will be screened for minimum qualifications, scored and ranked. The highest ranked candidates meeting minimum qualifications will be recommended for the scored oral examinations (interviews). Final selection for the position will include successful completion of oral interview(s) and a CJIS background investigation.