Job Description

The Department of Natural Resources, Support Services Division

,

is recruiting for a Recorder 1 in Anchorage.

This position is open to Alaska Residents only.

Please check our residency definition to determine if you qualify.

What You Will Be Doing:

The Recorder's Office provides recording and customer service for the State of Alaska. Daily tasks include, but are not limited to:Provide excellent customer service and assistance to the general public, in person and by phone. Examine and record documents electronically, by mail, and in person, in accordance with state statutes and regulations. Reject and return documents that do not meet recording requirements. Processing fees, cash handling, receipting payments, and balancing to ensure the deposit is correct. Data entry by indexing and verifying information extracted from the recorded documents.

Mission and Values/Culture:

The Recorder's Office is a positive, technology-driven environment that produces highly skilled, knowledgeable employees committed to recording and preserving Alaska's permanent public record. Our staff is innovative, creative, and driven to achieve the highest level of support for our customers. We continually seek new enhancements and solutions to expand access to the Alaska public record. As Recorders, we work daily with State and Federal entities, businesses large and small, and the general public to ensure that documents are recorded in a timely and accurate manner to support the Alaskan economy.

Benefits of Joining Our Team:

Entry-level into the State of Alaska and the Department of Natural Resources employment. Biweekly paycheck, 12 paid holidays, paid vacation days, consistent weekday schedule. Health insurance and retirement benefits. Training and exposure to other state entities for career advancement. Friendly, encouraging, team-oriented atmosphere.

The Working Environment You Can Expect:

Located at the front entrance of the Atwood Building in downtown Anchorage. Walking distance to restaurants, shopping, and free covered parking. The Recorder's Office is set up with comfortable, spacious workstations.

We are looking for a candidate who possesses the following position-specific competencies.

Attention to Detail: Is thorough when performing work and conscientious about attending to detail. Computer Skills: Uses computers, software applications, databases, and automated systems to accomplish work. Critical Thinking: Uses logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems. Customer Service: Works with clients and customers (that is, any individuals who use or receive the services or products that your work unit produces, including the general public, individuals who work in the agency, other agencies, or organizations outside the Government) to assess their needs, provide information or assistance, resolve their problems, or satisfy their expectations; knows about available products and services; is committed to providing quality products and services. Reading: Understands and interprets written material, including technical material, rules, regulations, instructions, reports, charts, graphs, or tables; applies what is learned from written material to specific situations. Written Communication: Writes in a clear, concise, organized, and convincing manner for the intended audience.

Minimum Qualifications

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Competency-Based Minimum Qualifications Instructions

This job class uses competency-based minimum qualifications.

Please ensure your application

(through work history, volunteer experience (duties summary), training, education, licenses, certifications, etc.) supports how you have gained the knowledge, skills, abilities, and behaviors (competencies) and that you possess the minimum required competencies for the job class.

Competency Description

The competency description(s) listed below have been designed to promote a common understanding of the essential elements of the job class. They highlight the more general and customary knowledge, skills, abilities (KSAs), tasks, and behaviors used to describe the competency. They typically list expectations rather than specific tasks and are used only as parameters and guidelines. A competency's description is not intended to exclusively define every KSA, task, and behavior needed to meet the competency successfully, but rather to provide the manager/agency with a broad reference of options for how an applicant can meet the job expectation.



Any combination of education and/or experience that provides the applicant with competencies in:

Attention to Detail:

Is thorough when performing work and conscientious about attending to detail.

Computer Skills:

Uses computers, software applications, databases, and automated systems to accomplish work.

Critical Thinking:

Uses logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.

Customer Service:

Works with clients and customers (that is, any individuals who use or receive the services or products that your work unit produces, including the general public, individuals who work in the agency, other agencies, or organizations outside State government) to assess their needs, provide information or assistance, resolve their problems, or satisfy their expectations; knows about available products and services; is committed to providing quality products and services.

Reading:

Understands and interprets written material, including technical material, rules, regulations, instructions, reports, charts, graphs, or tables; applies what is learned from written material to specific situations.

Written Communication:

Writes in a clear, concise, organized, and convincing manner for the intended audience.


equivalent to those typically gained by:

Experience including the performance of administrative support assignments; specifically, typing or data entry, or working with documents concerning ownership and encumbrances on property, such as deeds, liens, mortgages, promissory notes, financing statements, plats, or surveys.

Special Notes:

"Training" and "education" are synonyms for the process of acquiring knowledge and skills through instruction. It includes instruction through formal and informal methods (such as classroom, on-line, self-study, and on-the-job), from accredited and unaccredited sources, and long-duration (such as a post-secondary degree) and short-duration (such as a seminar) programs.



"Progressively responsible" means indicating growth and/or advancement in complexity, difficulty, or level of responsibility.

Additional Required Information

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Please read the information below carefully.

At the time of the interview

,

please ensure that you provide the following materials. Failure to do so may result in loss of consideration. Required documents include:Three references, one of which is from a current or former supervisor.

SPECIAL NOTICES

Position is front-facing and interacts with the public daily, Monday through Friday, with an in-person schedule.

Application Notice

You can ONLY apply for this position through the Workplace Alaska website or by submitting a paper application. Instructions on how to apply can be found on the Workplace Alaska How to Apply webpage (link). Your application must be received by 5:00 p.m. Alaska Standard Time on the closing date.

Supplemental Questions

For your application to be evaluated, you must answer the Supplemental Questions. The State of Alaska (SOA) uses four proficiency levels to measure and describe an applicant's competence in applying specific behaviors, knowledge, skills, and abilities to accomplish a specific task. The four proficiency levels are Mastery, Fluency, Literacy, and Discovery. You must rate your proficiency level for each competency listed in the supplemental questions.

Education

If post-secondary education is required to meet the minimum qualifications, you must fill out the Education section of the application. If you have not yet obtained a degree, please indicate the units you have completed. Copies of transcripts are required to verify educational credentials if used to meet the minimum qualifications for a position.

Special Instructions for Foreign Education

Education completed at foreign colleges or universities may be used to meet the minimum qualifications listed above. If using this education to meet minimum qualification requirements, you must demonstrate that the credentials have been submitted to a private organization specializing in interpreting foreign educational credentials and that such education has been deemed at least equivalent to that gained in standard U.S. education programs. Alternatively, an accredited U.S. post-secondary institution must report that the other institution's transcript is given full value or that full value is recognized in relevant subject areas aligned with the post-secondary institution's curricula. It is your responsibility to provide this evidence when applying.

Work Experience

If using work experience not already documented in your application, also provide the employer's name, job title, employment dates, and whether full or part-time. Applications will be reviewed to determine whether the responses are supported and whether the minimum qualifications are met. If they are not, the applicant may not advance to the recruitment interview and selection phase.

Note:

Attaching a resume is not a substitute for completing the application in its entirety. Noting, "see resume" or any similar response on any portion of your application may lead to a determination that your application is incomplete and removal from consideration for this job posting.

Bargaining Unit

If you are a

current state employee

, please indicate the union to which you belong at the time of application. Do not complete this question if you are

not a current state employee.

Please ensure your application (through work history, training, education, licenses, certifications, etc.) supports/demonstrates that you possess the minimum required competencies for the job class.

EEO STATEMENT

The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities who require accommodation, auxiliary aids or services, or alternative communication formats should call 1-800-587-0430 or (907) 465-4095 in Juneau or TTY: Alaska Relay 711 or 1-800-770-8973 or correspond with the Division of Personnel & Labor Relations at P.O. Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal opportunity employer.

Contact Information

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If you choose to be contacted by email, please ensure that your email address is correct on your application and that your spam filter will permit emails from the governmentjobs.com domain.

Workplace Alaska Application Questions & Assistance

Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1-800-587-0430 (toll-free) or (907) 465-4095 if you are in the Juneau area. Requests for information may also be emailed to recruitment.services@alaska.gov.

For assistance with your password, please visit the password reset page.

For specific information about this position, please get in touch with the hiring manager at the following:

Trish Dohman

Recorder Supervisor

Phone:

907-269-8872

Email:

trish.dohman@alaska.gov

Careers with the State of Alaska offer MANY benefits

The following information describes

typical

benefits available to employees of the State of Alaska. Actual benefits received may differ by bargaining unit or branch of government, position type, or be prorated for other than full time work.



For a quick breakdown of the insurance, health, and retirement benefits available for State Employees you can view an orientation video from Division of Retirement and Benefits. (Please note this video is specifically designed for new State Employees.)

Insurance Benefits

Health insurance, which includes employer contributions toward medical/vision/dental + The following employee groups are under AlaskaCare Benefits administered by the State: See https://drb.alaska.gov/help/plans.html for additional information.
- AVTEC
- Confidential
- Correctional Officers
- Marine Engineers
- Mt. Edgecumbe Teachers
- Supervisory
- Unlicensed Vessel Personnel/Inland Boatman's Union
- Exempt employees (not covered by collective bargaining)
+ The following employee groups are covered by Union health trusts. Contact the appropriate Union for additional information.
- General Government
- Labor, Trades and Crafts
- Public Safety Employees Association
- Masters, Mates & Pilots
Employer paid Basic Life insurance with additional coverage available (amount depends on Bargaining Unit)

Optional Insurance Benefits

Group-based insurance premiums for + Term life (employee, spouse or qualified same sex partner, and dependents)
+ Long-term and short-term disability
+ Accidental Death and Dismemberment
+ Long-term care (self and eligible family members)
+ Supplemental Survivor Benefits
Employee-funded flexible spending accounts for tax savings on eligible health care or dependent care expenses

Retirement Benefits

Membership in the Public Employees Retirement System (PERS)/Teachers' Retirement System (TRS) Matching employer contribution into a defined contribution program (new employees) Employer contribution into a defined benefit or defined contribution program (current employees) Contributions to the Alaska Supplemental Annuity Plan in lieu of contributions to Social Security Option to enroll in the Alaska Deferred Compensation Program

Note: The Defined Contribution Plan, Supplemental Annuity Plan and Deferred Compensation Program offer a variety of investment options*

See https://drb.alaska.gov/retiree/ for additional information

Paid Leave & Other Benefits

Personal leave with an accrual rate increase based on time served * Twelve (12) paid holidays a year