Job Description

Job Summary

We are seeking a professional and organized Receptionist/Administrative Assistant to join our team. This role is vital in ensuring smooth office operations, providing exceptional customer service, and supporting administrative functions. The ideal candidate will possess strong office management skills, be proficient with computer applications, and demonstrate excellent communication abilities. Bilingual skills are a plus, as well as experience with medical or dental reception duties. This position offers an opportunity to work in a dynamic environment where organizational skills and attention to detail are highly valued.

Duties

Greet visitors and clients promptly and professionally at the front desk Manage multi-line phone systems, screen calls, and direct inquiries appropriately Schedule appointments and manage calendar for staff and executives Perform data entry, filing, and maintain accurate records using Microsoft Office, Google Workspace, and other office software Handle correspondence via email and postal mail, including proofreading documents for accuracy Support office management tasks such as inventory control, supply ordering, and document preparation Assist with bookkeeping tasks using QuickBooks or similar accounting software Provide customer support by addressing inquiries efficiently and courteously Maintain a clean and organized reception area to promote a welcoming environment Support personal assistant duties as needed, including calendar management and travel arrangements

Experience

Prior office experience or administrative support experience preferred Familiarity with front desk operations, multi-line phone systems, and office management procedures Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools Experience with clerical tasks such as data entry, filing, proofreading, and document management Knowledge of QuickBooks or bookkeeping experience is advantageous Strong organizational skills with the ability to prioritize tasks effectively Excellent phone etiquette and customer service skills Bilingual abilities are a plus to assist diverse client needs Personal assistant or medical/dental receptionist experience is beneficial but not required
This role requires a detail-oriented individual who can manage multiple responsibilities efficiently while providing outstanding support to both clients and team members.

Pay: $22.68 - $27.31 per hour

Expected hours: 30.0 per week

Benefits:

Employee assistance program Paid time off Vision insurance
Work Location: In person