Job Description

Job Overview

We are seeking an energetic and detail-oriented Receptionist/Administrative Assistant to join our dynamic team. In this vital role, you will be the first point of contact for visitors and callers, ensuring a warm, professional, and efficient experience. You will manage a variety of administrative tasks that keep our office running smoothly, from handling multi-line phone systems to organizing files and supporting daily operations. Your proactive approach and excellent organizational skills will contribute significantly to our positive office environment and overall productivity. This paid position offers an exciting opportunity for someone eager to develop their administrative expertise and support a thriving organization.

Responsibilities

Greet visitors and clients with a friendly, professional demeanor, providing exceptional customer service at all times Manage multi-line phone systems, screen calls, take messages, and direct inquiries to appropriate staff members Maintain a clean, organized front desk area and ensure all reception areas are welcoming and professional Perform data entry tasks with accuracy using computer literacy skills, including updating databases and maintaining filing systems Support office management tasks such as scheduling appointments, calendar management, and coordinating meetings or events Proofread documents for accuracy and clarity before distribution or filing Support clerical functions such as copying, scanning, filing, and maintaining office supplies inventory Provide administrative support to various departments as needed, including personal assistant duties or special projects Demonstrate excellent phone etiquette while managing inquiries from clients, vendors, or team members in a courteous manner Ensure confidentiality of sensitive information while handling customer support requests or internal communications

Experience

Previous office experience in a receptionist or administrative role is highly preferred Proven clerical experience with strong organizational skills and attention to detail Experience with multi-line phone systems and providing exceptional customer service over the phone Bilingual abilities are a plus to serve diverse client needs effectively Knowledge of medical or dental receptionist procedures is beneficial but not required Personal assistant or office management experience will be considered an asset
Join us in creating a vibrant workplace where your organizational talents shine! We value proactive individuals who thrive on helping others and ensuring smooth daily operations. This role offers the chance to grow your administrative skills while contributing to a supportive team environment.

Job Type: Full-time

Pay: $21.66 - $26.09 per hour

Benefits:

401(k) Dental insurance Health insurance Paid time off Vision insurance
Work Location: In person