Job Description

Job Summary

We are seeking a dynamic and organized Receptionist/Administrative Assistant to join our team! In this vital role, you will be the welcoming face of our organization, managing front desk operations and providing essential administrative support to ensure smooth daily operations. Your energetic approach and attention to detail will help create a positive environment for clients, visitors, and staff alike. This paid position offers an exciting opportunity to develop your office management skills while contributing to a professional and friendly workplace atmosphere.

Responsibilities

Greet visitors, clients, and vendors with professionalism and warmth, ensuring a positive first impression. Manage multi-line phone systems, screen calls, and direct inquiries efficiently using excellent phone etiquette. Handle front desk duties including scheduling appointments, maintaining calendars, and coordinating meetings. Perform data entry tasks using Qualia, Microsoft Office, Microsoft Excel and other office software to update records accurately. Support office management activities such as filing, organizing documents, proofreading correspondence, and maintaining office supplies. Provide exceptional customer service by addressing inquiries promptly and supporting client needs with professionalism.

Requirements

Proven experience in office administration or clerical roles with strong organizational skills. Proficiency in Microsoft Office Suite (Word, Excel, Outlook), Qualia and basic computer literacy. Excellent communication skills with the ability to handle multi-line phone systems and demonstrate proper phone etiquette. Bilingual abilities are highly desirable to serve diverse client needs effectively. Prior experience in reception or administrative support roles is a plus. Strong time management skills with the ability to prioritize tasks efficiently in a fast-paced environment. Familiarity with office management tools including calendar management, data entry, filing systems, and proofreading. This role offers a chance to grow your administrative expertise while supporting a vibrant team dedicated to excellence in title and escrow.
Pay: $22.46 - $25.00 per hour

Expected hours: 40.0 per week

Benefits:

401(k) 401(k) matching Dental insurance Health insurance Health savings account Life insurance Paid time off Vision insurance
Work Location: In person