Job Description

Job Summary

We are seeking an energetic and highly organized Receptionist/Administrative Assistant to join our dynamic team. In this vital role, you will serve as the first point of contact for visitors and callers, ensuring a welcoming and professional environment. You will manage a variety of administrative tasks, including scheduling, data entry, file management, and office support, all while maintaining excellent customer service standards. Your proactive approach and attention to detail will help keep our office running smoothly and efficiently. This paid position offers an exciting opportunity for someone eager to grow their administrative skills in a fast-paced setting.

Responsibilities

Greet visitors warmly and professionally, providing exceptional customer service at all times Answer multi-line phone systems promptly and courteously, directing calls accurately and taking detailed messages when necessary Manage front desk operations, including handling incoming correspondence, mail distribution, and visitor sign-in procedures Maintain organized filing systems--both physical and digital--ensuring easy retrieval of documents Perform data entry tasks with high accuracy using Microsoft Office Suite (Word, Excel) and Google Workspace tools Schedule appointments, meetings, and calendar management for staff members using various digital tools Assist with office management duties such as ordering supplies, maintaining inventory, and coordinating maintenance requests Support bookkeeping activities using QuickBooks or similar accounting software when needed Proofread documents for accuracy and clarity before distribution Handle clerical tasks such as photocopying, scanning, faxing, and preparing reports or presentations Provide administrative support to team members including personal assistant responsibilities when required Demonstrate excellent phone etiquette while managing inquiries from clients or vendors with professionalism and efficiency Support medical or dental reception duties if applicable, including patient check-in/out processes and insurance documentation

Experience

Previous office experience or administrative support roles demonstrating strong organizational skills and multitasking abilities Experience working at a front desk or in customer service environments with excellent communication skills Proficiency in computer literacy including Microsoft Office (Word, Excel), Google Workspace (Gmail, Calendar), and data entry tools Familiarity with multi-line phone systems and phone etiquette standards Bilingual abilities are highly preferred to assist diverse clients or patients effectively Knowledge of QuickBooks or bookkeeping software is a plus but not mandatory; training can be provided Experience in clerical tasks such as filing, proofreading, calendar management, and document preparation is desirable Personal assistant or medical/dental receptionist experience is advantageous for specialized roles within healthcare settings
Join us to be part of a vibrant team where your organizational talents and customer service skills will make a meaningful impact every day. We value proactive individuals who thrive in busy environments and are eager to contribute to our success!

Job Type: Full-time

Pay: $11.00 - $12.00 per hour

Expected hours: 40 per week

Benefits:

Dental insurance Health insurance Paid time off
Work Location: In person