Job Description

Job Summary

We are seeking a dynamic and organized Receptionist/Administrative Assistant to become the welcoming face and efficient backbone of our office. In this vital role, you will manage front desk operations, handle multi-line phone systems, and provide exceptional administrative support to ensure smooth daily operations. Your bilingual skills and office management expertise will help foster a professional, friendly environment while supporting various departments with clerical and customer service duties. This paid position offers an exciting opportunity to develop your skills in a fast-paced, collaborative setting.

Duties

Greet visitors, clients, and staff with professionalism and enthusiasm at the front desk, ensuring a positive first impression Operate multi-line phone systems, screen calls, take messages, and direct inquiries efficiently using excellent phone etiquette Manage appointment scheduling and calendar coordination for multiple departments or professionals Perform data entry, filing, and document proofreading to maintain accurate records and ensure error-free communication Utilize Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools for correspondence, reports, and organizational tasks Support office management tasks such as supply inventory, mail distribution, and maintaining cleanliness of common areas Assist with bookkeeping tasks using QuickBooks or similar software to support basic financial record-keeping

Qualifications

Proven experience in office administration or clerical roles with strong organizational skills Excellent computer literacy with proficiency in Microsoft Office, Google Workspace, and data entry systems Familiarity with multi-line phone systems and professional phone etiquette Bilingual abilities are highly preferred to serve diverse clients and team members effectively Strong attention to detail for proofreading documents and managing schedules accurately Prior experience as a receptionist, medical or dental receptionist, or personal assistant is advantageous Demonstrated customer service skills with a friendly demeanor and positive attitude Ability to manage time efficiently while handling multiple priorities in a fast-paced environment
Join us as a Receptionist/Administrative Assistant where your energy, organizational talent, and commitment to excellence will make a meaningful impact every day!

Pay: $21.57 - $25.98 per hour

Benefits:

401(k) matching Dental insurance Health insurance Paid time off Retirement plan Vision insurance
Work Location: In person