Job Description

Job Overview

We are seeking an energetic and detail-oriented Receptionist to be the welcoming face of our organization. In this vital role, you will manage front desk operations, serve as the first point of contact for visitors and callers, and support administrative functions across various departments. Your positive attitude and organizational skills will help create a professional and friendly environment, ensuring smooth daily operations and exceptional customer service. This paid position offers an exciting opportunity to develop your office management skills while contributing to a dynamic team.

Duties

Greet visitors, clients, and vendors warmly, providing excellent customer service and ensuring a positive first impression Manage multi-line phone systems, screen calls, take messages, and direct inquiries efficiently Handle front desk responsibilities including scheduling appointments, maintaining visitor logs, and managing incoming mail Utilize office management software such as Microsoft Office, Google Workspace, and QuickBooks for data entry, document proofreading, and record keeping Support administrative tasks such as filing, data entry, calendar management, and proofreading documents to ensure accuracy Maintain organized filing systems--both physical and digital--and ensure confidentiality of sensitive information Assist with bookkeeping tasks including basic bookkeeping and invoice processing as needed

Experience

Proven office experience or clerical experience in a fast-paced environment Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools Experience handling multi-line phone systems with professional phone etiquette Bilingual abilities are highly desirable to serve diverse clients effectively Demonstrated organizational skills with the ability to prioritize tasks efficiently and manage time effectively Previous experience in receptionist roles is a plus but not required Personal assistant or office management experience will be considered an asset Familiarity with data entry, filing systems, bookkeeping, and basic administrative support functions
Join us to be part of a vibrant team where your organizational talents shine! We value proactive individuals who thrive on delivering exceptional customer support while maintaining efficient office operations. This role is perfect for someone eager to grow their administrative skills in a supportive environment that recognizes your contributions.

Job Type: Part-time

Pay: From $16.00 per hour

Expected hours: 15 - 25 per week

Work Location: In person