Job Description

Job Summary

We are seeking an energetic and highly organized Receptionist to be the welcoming face of our office. In this vital role, you will manage front desk operations, handle multi-line phone systems, and provide exceptional customer service to visitors, clients, and team members. Your proactive approach and excellent organizational skills will ensure smooth daily operations, supporting office management and administrative functions with efficiency and professionalism. This paid position offers an exciting opportunity to be the first point of contact in a dynamic environment where your communication skills and attention to detail will shine.

Duties

Greet visitors, clients, and staff warmly, ensuring a positive first impression Manage multi-line phone systems, directing calls accurately and courteously Retrieves messages from voicemail and returns calls Handle incoming and outgoing correspondence, including emails and mail distribution Maintain front desk appearance, including filing, organizing documents, and managing supplies Schedule appointments, coordinate calendar management Support office management by assisting with data entry, and proofreading Ensure all communication adheres to professional phone etiquette and organizational standards Screen documents and copy documents for files Perform general clerical duties Maintain a clean and organized reception area

Requirements

Proven experience in office administration or clerical roles with strong organizational skills Excellent computer literacy including proficiency in Microsoft Office Suite (Word, Excel, Outlook) Familiarity with multi-line phone systems and front desk operations Bilingual abilities are desirable to serve diverse client needs effectively Strong customer service orientation with exceptional interpersonal skills Ability to manage time efficiently while handling multiple tasks simultaneously Experience with data entry, filing systems, proofreading
Pay: $14.00 per hour

Expected hours: 25.0 per week

Benefits:

Paid time off
Work Location: In person