Job Description

Transaction Coordinator- REAL ESTATE

Real Estate Agent looking for a detailed oriented, organized Transaction Coordinator/ Executive Assistant.

We recommend that you read the entire job posting before applying.

If you are interested in becoming a real estate agent, please do NOT apply. You are welcome to reach out to our team lead about agent opportunities.

You are:

Organized:

We are talking you have a planner for your planner. You are the one who is always organizing family trips, activities and life. Filing systems makes you happy and you are great at getting chaos under control.

Proactive:

There is no time like the present and you are not one to stand on the sidelines. If there's something to be done, you've thought the process through and anticipated any issues that could arise. You handle small mistakes before they become big ones and can check on clients before they have a problem.

Customer Service Oriented

: You understand customer service and have excellent communication skills. Even in a hot conversation, you are friendly and try to help resolve issues with as little friction as possible.

Multi-tasker:

You understand the best multi-tasking is to handle one large project at a time. However, you can easily rearrange priorities throughout the day as timelines change and new tasks arise.

Effective communicator:

You write clear emails and know how to communicate effectively. You aren't afraid to pick up the phone for clarity and to ensure everyone is on the same page. If something isn't straight forward, you aren't afraid to ask smart questions to get to the heart of the issue and identify the best solution.

This is a hybrid job - half client care and half administrative.

Think start-up,

jack of all trades. If you like

everyday being different, you will love Real Estate!

About Our Team:

We are a top team at Coldwell Banker with a dedication to our clients and team members - and we are growing. We are ambitious with our goals and are always looking for better ways to serve our clients. In real estate, adaptability is key, change is inevitable and hard work is crucial.

We are looking for a

self-motivated

transaction coordinator / assistant to join our team who enjoys solving problems and working

independently

. We are not micro-managers. We don't work a traditional 8-5.

We have

fun, but we

work hard. We are looking for someone who isn't afraid to have ideas and take ownership of their role. This person needs to be comfortable walking into organized chaos and helping create order.

We believe everyone deserves a place to call home; if you are looking for a job where you can see the impact you make, you will see it every day in the faces of our buyers and sellers. We literally make their dream of owning a home a reality.

Responsibilities

Active Client Management Duties

Run all aspects of purchasing and selling a home from initial contact to agreement for team clients. Organize all listing materials: prepare necessary documents and print needed materials for meeting. Coordinate with sellers for all home photos, staging, repairs, cleaning, signage, lockbox, access requirements and marketing activities. Arrange all documents for signatures via online signing tools. Maintain and track all essential documentation for file compliance. Organize property showings and obtain showing feedback. Present weekly updates to sellers regarding showings and marketing activities and a market snapshot. Organize all public open houses: set up in system, coordinate food/ materials and notify marketing coordinator to create social media content. Input all necessary information into client relationship management (CRM) program and transaction management systems. Coordinate with external vendors: mortgage lenders, other real estate agents and appraisers. Schedule home inspections and repairs. Schedule, coordinate and attend to closing-related issues (i.e. order closing gifts, coordinate times, send notifications about switching utilities, etc.)

General Administrative Duties

Oversee all aspects of the administration of the agent's business: input new contacts into CRM, organize files on desk, maintain filing cabinets, deliver packages/ mail, etc.) Manage agent's calendar and help ensure they are prepared for any appointments. Maintain agent's email and ensure all tasks are on track. Help manage larger team projects, schedule and coordinate team events, etc. Coordinate the purchasing of any office equipment, marketing materials and any other business related supplies and materials. Create and update a business operations manual and all job descriptions/ employment contracts for any future hires. Ensure that all agent activities are limited to listing property, showing property, negotiating contracts and lead generation.

Skills and Experience (Please apply even if you don't have all achieved.)

Associates Degree or Higher Preferred Previous Administrative Experience Required Microsoft Office savvy Required (Need basic excel skills- formulas/ pivot tables) Experience with online platforms (Customer Relationship Management (CRM), Google Drive, etc.) Real estate industry experience (or financial, mortgage or insurance industries). Preferred but not required. Experience running multiple projects at one.

To apply for this position:

Please follow the instructions below:

There are 2 Indeed assessments

Required for this position.

Please complete both

. If assessments are not completed, we will not review your application.

We recommend that you read the entire job posting before applying.

Job Type: Full-time

Pay: $30,000.00 - $35,000.00 per year

Benefits:

Health insurance Paid time off
Education:

High school or equivalent (Preferred)
Ability to Commute:

West Monroe, LA 71291 (Required)
Work Location: In person