Job Description

We're looking for an organized, proactive In-Office Real Estate Assistant to support our Transaction operations at Florida Lifestyle Realty. This is a hands-on, detail-oriented role that keeps our agents, clients, and files moving smoothly through to closing day.
Our ideal candidate thrives in a fast-paced environment, loves keeping things organized, and approaches each day with a positive, "how can I help?" mindset.
This is an in-office position and will be operating Monday-Friday, 9:00 AM-3:00 PM.
We are a small, close-knit team with a supportive culture and high standards.
If you enjoy being the calm in the storm, notice what others miss, and take pride in helping everything run flawlessly, you'll fit right in. If you prefer repetitive work or need constant direction, this likely isn't the right fit.
Responsibilities:

• Manage all contract-to-close paperwork and deadlines for multiple transactions
• Communicate clearly with agents, clients, lenders, and title companies
• Track milestones, organize files, and ensure compliance with brokerage and state requirements
• Keep our systems updated and accurate
• Jump in with a "yes, I can help" attitude whenever needed
• Update CRM and internal systems with new contracts, and milestones; manage detailed calendars and spreadsheets
• Monitor deadlines, follow up on missing items, and support smooth closings
• Handle a variety of office and customer service tasks as needed

Qualifications:

• A naturally upbeat, positive professional who focuses on solutions over problems
• Someone who values accuracy, consistency, and integrity
• Excellent written and verbal communicator
• Comfortable interacting with clients and agents daily
• Proficient with digital systems and file management
• Strong attention to detail and excellent follow-through
• Warm, professional communication, both written and verbal
• Solution-oriented personality and team spirit
• Comfortable juggling multiple priorities with accuracy and composure
• Tech-savvy and organized (Google Workspace, CRM experience helpful)
• Florida Real Estate License is a plus
• Prior experience in real estate, customer service, or administrative support REQUIRED
• Valid driver's license and reliable vehicle required

About Company:
At Florida Lifestyle Realty, we're more than a brokerage; we're a community. Our boutique approach prioritizes personalized support and growth, creating an environment where individuals thrive.
Guided by the leadership of extremely successful Jackie Griffin, who understands the challenges of the industry firsthand, we've built a culture rooted in integrity, empathy, and resilience. We are passionate about strengthening our community, from supporting local businesses to fostering meaningful connections that reflect the vibrant Florida lifestyle.
Core Values:
Live life with integrity and always do the right thingEmbrace and drive change, while staying on top of market trendsBe humble and groundedBuild a positive team with a family spiritContinuous growth through training and experienceSetting goals and working to our fullest potential to achieve themWork hard and play hardLive a balanced and meaningful life

Skills Required