Job Description

Honolulu, HI
Order: 1282680
Order Type : Payrolled
Job Title: Management Assistant or Senior Management Assistant
Industry: Healthcare
Duration: ASAP, Temp-to-Hire or Direct Hire
Hours: Monday - Friday, 8:30AM - 5:00PM
Location: Honolulu, HI
Parking: Not Provided. Provided for a small monthly fee.
Description:
Plans, coordinates, and schedules meetings and does calendar management, for day-to-day, conferences, travel arrangements, and other related activities for supervisors, higher level execs, and department.
Prepares meeting materials including agendas, presentations, and other meeting collateral. Takes meeting minutes and compiles reports
Serves as liaison between executives, other departments, regional entities, vendors, and consultants
Drafts correspondence for executives using knowledge and advanced business acumen.
Assists in preparation of special documents and management reports in areas of data information collection, compilation of findings utilizing spreadsheets, graphics and database software, and analyses to assist in a variety of administrative projects. Does word-processing of presentations and financial data documents
Screens in-coming phone calls
Performs event planning activities
Assists with management and monitoring of department budget
Provides administrative, logistical and facilitative coordination for community benefit programs, meetings and events. Performs other duties as assigned
Requirements:
Bachelor's degree in business, health care field, and/or equivalent, highly preferred but not required
1-5 years of experience providing advanced administrative support with increasing levels of scope and discretion
Must have calendaring or heavy calendar management experience
Ability to work autonomously and with minimal supervision in a fast paced environment while meeting short deadlines and possess the ability to multi-task, prioritize, and organize multiple workloads
Exhibits high degree of professionalism when interacting with physicians and other internal and external customers/clients. Demonstrated oral and written communication, customer service and interpersonal skills
Advanced proficiency in office computer applications (e.g. Microsoft Office Suite, Lotus Notes)
Extreme attention to detail and ability to coordinate and provide support to an executive with a highly dynamic/complex role and other department staff
Pay Rate: $20.00 - $22.00/hour; BOE
ID# 1176206 & 1176207
All offers are contingent upon the successful completion of background and reference checks. In addition, the following health screenings are required:
2 Step TB test required
Mumps Vaccination
Interested Applicants: Please visit us online at to view additional positions. Applications will only be reviewed for applicants currently living in the state of Hawaii and who are available for an interview with Staffing Solutions.
Staffing Solutions of Hawaii:
Staffing Solutions of Hawaii is a local, award winning, and growing privately owned agency in Oahu. For more than 20 years, our personal approach to building our relationships with renowned companies ensures our employees enjoy competitive pay, stimulating careers and assignments, and excellent growth opportunities, with the chance for it to turn into full-time employment!
We are proud to be an Equal Employment Opportunity and Affirmative Action employer, including females, minorities, protected Veterans and those with disability.

Skills Required