Job Description

Purchasing/Inventory Manager

Position Summary:

The Purchasing/Inventory Manager is responsible for purchasing and negotiating the pricing of materials, finished goods (including GMP materials), services, equipment, and supplies. This position evaluates vendor quotes and services to identify the most suitable suppliers while adhering to cGMP (Current Good Manufacturing Practices). The Purchasing/Inventory Manager works closely with Production Management to procure manufacturing materials and manages the purchase requisition and purchase order life cycle.

Primary Position Responsibilities:

Responsible for the procurement of all inventoried and non-inventoried items used throughout the Company

Execute purchase orders regarding raw material, purchased goods, and semi-finished products procured from multiple vendors. Ensure that the Company is communicating the above-mentioned information in a timely manner

Maintains knowledge of trends, prices, buyers, and delivery conditions to anticipate future material availability; directs purchasing programs accordingly

Develops and maintains inventory data in the ERP system for supplies and materials used

Support Production Planner/Scheduler + Coordinate flow of purchased components and/or ingredients to 3rd party manufacturers
Support Accounts Payable + Inform AP of payment dates/deadlines for critical purchases
Ensure the best pricing for all purchased items by obtaining competitive quotes

Ensure that purchased items are within established specifications for cGMP and manufacturing

Review and analyze all ongoing vendor relationships to ensure the Company is paying a fair price for the goods and services being received, and that vendor performance is satisfactory

Identify cost-saving potential for purchased items and services

Reinforce department and company policies to promote and support a positive work environment

Other Responsibilities:

Ensure all proper approvals have been received prior to placing purchase orders

Support and assist departmental managers by choosing the best vendor (quality and costs) for any kind of requested items

Communicate with suppliers' changes in specifications, change orders, quantities, and adjustments in a close relationship with Production management

Communicate purchase orders correctly to all vendors. Ensure that the company gets order acknowledgements and promise dates

Authorize payment of invoices or return of merchandise

Create item numbers for new components and finished goods

Ability to read, write, and communicate effectively in English

Keep track of all ordered materials: ensure items are delivered on time. Follow up with vendors if receiving dates are overdue

Monitor POs to ensure that requesters are receiving items and that POs are closed in a timely manner

Essential Skills and Experience:

Bachelor's degree in business discipline with a minimum of 5 years of purchasing management experience

(Other combinations of education, training, and experience will be accepted as well)
Proven negotiating skills

Excellent interpersonal and customer service skills

Ability to exercise tact, courtesy, and ethics when dealing with vendors, co-workers, and customers

Excellent organizational skills and attention to detail

Excellent time management skills and ability to meet deadlines

Strong analytical and problem-solving skills

Computer literacy in a Windows-based environment, especially in

Excel

and

Word

Willing and able to immediately adapt to changes in policies and procedures

Able to handle multiple tasks and deadlines

Valued but not required skills and experience:

Manufacturing purchasing experience preferred

* Knowledge of the Microsoft Dynamics GP Purchasing Module is preferred