Job Description

Purchasing Administrator

The story of Medix began in January 2001 in Elkhart, Indiana. What started as a response to the need for more cost-effective ambulance manufacturing has since been transformed into a commitment to delivering the highest performance value in the industry. Our ambulances are designed to ensure the safety, effectiveness, and efficiency that every first responder deserves. Our commitment to doing the right thing creates an environment where growth never ceases. To continue our mission of serving our customers, we are looking for a Purchasing Administrator.

The Purchasing Administrator provides administrative and operational support to the Purchasing Department to ensure the timely and accurate flow of materials through the manufacturing process. This role is critical in maintaining inventory accuracy, resolving discrepancies, and supporting purchasing and accounting functions to keep production running smoothly.

This is a hands-on, onsite position working closely with Purchasing, Accounting, Inventory Control, and Receiving teams.

Key Responsibilities

Review, verify, ensure all packing slips are signed, accurate, and properly entered the system

Process returns and internal transfers within the Purchasing Department

Investigate and resolve invoice discrepancies in partnership with the accounting team

Assist the Inventory Controller by entering and maintaining shortage and repair information in the shortage report

Support Purchasing Agents by maintaining and updating the backorder report

Communicate with vendors, receiving, and internal departments to resolve material and documentation issues

Maintain accurate records and files related to purchases, receipts, shortages, and returns

Support continuous improvement in purchasing and inventory processes

Requirements

A High school diploma or GED required

Strong data entry accuracy and attention to detail

Ability to prioritize tasks and meet deadlines in a fast-paced environment

Understanding of purchase orders, packing slips, and invoices

Medix offers consistent employment, competitive wages, and a comprehensive benefits package. We provide equal employment opportunities to all employees and applicants for employment and prohibit discrimination and harassment of any type.

Job Type: Full-time

Benefits:

401(k) 401(k) matching Dental insurance Flexible spending account Health insurance Health savings account Life insurance Paid time off Prescription drug insurance Vision insurance
Work Location: In person