Job Description

Salary

$4,694.00 - $9,211.00 Monthly

Location

Baton Rouge, LA

Job Type

Classified

Job Number

OSL 112025 ERG

Department

Division of Administration

Division

Office of State Lands

Opening Date

11/20/2025

Closing Date

12/4/2025 11:59 PM Central

About this Job

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The Division of Administration/Office of State Lands has a vacancy. This job title has an assigned pay grade of AS-619.


The Office of State Lands--also known as the

State Land Office

--is responsible for the identification, administration, and management of state public lands and water bottoms. OSL functions include:

Ensuring the highest economic return and maximum public use possible of our state public lands and water bottoms Consulting with clientele all having varying degrees of interest in public lands, navigable water bottoms and the minerals thereunder Revenue generation through land and timber sales, surface and sub-surface leasing, issuance of rights-of-way and surface and sub-surface agreements and water bottoms permitting Protecting the state's proprietary interests in its lands and water bottoms


The

Historical Records and Public Lands Inventory Section

within Office of State Lands plays a critical role in:Maintaining a centralized database of immovable property owned by State agencies Maintaining and preserving the State's historical land survey and sales records Managing lands and associated records that have been adjudicated to the State for non-payment of ad valorem taxes between 1880 and 1973

The Division of Administration is the state government's management arm and the hub of its financial operations. Division offices perform a wide variety of activities including the following:

Overseeing the state's capital construction program Working to provide state and federal grants for community development Development of the state budget Providing technology services Giving agencies guidance in the state purchasing and contracting process as they seek goods and services Administering a program that provides federal funds to help Louisiana residents recover from a series of devastating hurricanes

Minimum Qualifications

--------------------------

Six years of experience in a lands administration field; OR



Six years of full-time work experience in any field plus three years of experience in a lands administration field; OR



A bachelor's degree plus three years of experience in a lands administration field; OR



An advanced degree plus two years of experience in a lands administration field.



EXPERIENCE SUBSTITUTION:

Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.

Job Specification

---------------------

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties and Other Information

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Job Duties:


Maintains and researches various collections of documents and databases within the Office of State Lands. Reviews, analyzes, and inventories various legal contracts or agreements regarding the conveyance, leasing, or granting of servitudes or rights of way. Maintains, organizes, researches, analyzes, and reproduces original land title records and state tax adjudicated land title records and the annotations thereon in response to requests from various clientele. Research various collections of historical land documents and databases to create reports regarding the severance of property in the State of Louisiana.



Maintains State Tract Book pages reflecting sales of State-owned lands. Responsible for maintaining records of over 200,000 state tax adjudicated properties and all actions taken thereon. Updates and maintains the inventory and status of the State's tax adjudicated properties in the State Lands Information Management System (SLIMS) database. Maintains the OSL Online Document Management System relative to scanning documents and/or editing document images. Assists with the maintenance of the inventory of State lands and buildings (SLABS) in the Real Estate Module of the LA-Gov ERP system. Serves as liaison between OSL's SLABS inventory program and inventoried agency personnel to advise them on procedures and requirements for inventorying State-owned or leased lands and associated encumbrances. Assists with the scanning and imaging of deteriorating historical land records and maps.



Research land title/conveyance records to determine the proper legal descriptions of tax adjudicated properties and surplus properties requested to be sold via public bid. Utilizes various state and parish GIS records to determine location and create maps of tax adjudicated properties. Prepares public notices and coordinates with the official state and parish journals to ensure that sales of state tax adjudicated properties and surplus properties are advertised in accordance with law. Coordinates the scheduling of sales of tax adjudicated properties with parish officials (tax collector).



Processes applications for redemption/cancellation of adjudicated properties by private landowners or their agents. Guides landowners, title attorneys, title abstractors, industry representatives, and State, Federal, and parish officials on the various land-use laws, statutory requirements, and administrative procedures relative to state tax adjudicated properties. Assists with the preparation of legal documents/certificates for filing in the conveyance records of the parishes.



Prepares State land patents for the Commissioner of Administration's and the Governor's signature and issuance on behalf of the State of Louisiana. Maintains State Tract Books with updated patent information in accordance with sales of lands never previously severed from the sovereign.



Reports on State land records and the information they contain. Corresponds with and explains to clientele the relevance of U. S. and State public land laws regarding severance from the sovereign, historical tax adjudications, policies/procedures affecting their particular property. Advises landowners and/or their agents, and other interested persons, of actions required to redeem, cancel, or advertise for sale State tax adjudicated properties based on research findings. Provides customized reports of State land and building information as requested.



Monitors proposed legislation affecting State tax adjudicated properties, the inventory of State-owned lands and buildings, and the stewardship of historical records under the custody of the Office of State Lands.



Position-Specific Details:

Appointment Type:

This vacancy will be filled by either a new hire or the promotion of a current, permanent-status classified employee.

Compensation:

Based on the selected applicant's experience.



What is experience in the

Lands Administration Field?


Experience in the land administration field includes, but is not limited to: experience in land title research, land abstracting, property record management or real estate; land appraisal experience as a licensed appraiser; land surveying experience as a licensed surveyor; and land administration or public document administration experience in a professional government position.



Louisiana is a "State as a Model Employer" for People with Disabilities.



How To Apply:

No Civil Service test score

is required in order to be considered for this vacancy.



Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the information section of the Current Job Opportunities page.



A criminal history check may be conducted on all new hires as well as employees changing positions, including promotions, demotions, details, reassignments and transfers.

Also, prospective employees may be subject to pre-employment drug testing. New hires will be subject to employment eligibility verification via the federal government's E-Verify system.



Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education).Resumes will not be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.


Applicants qualifying based on college training or receipt of a baccalaureate degree will be required to submit an official college transcript to verify credentials claimed prior to appointment. Please make every effort to attach a copy of your transcript to your application. The transcripts can be added as an attachment to your online application. The selected candidate will be required to submit original documentation upon hire.

For further information about this posting, please contact:

Erica R. Gay

HR Specialist

Division of Administration/Office of Human Resources

email: Erica.Gay@la.gov

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity to make a difference through public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.



As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:

Insurance Coverage

More information can be found at https://info.groupbenefits.org/

Parental Leave

- Up to six weeks paid parental leave

More information can be found at https://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx

Holidays and Leave

- State employees receive the following paid holidays each year:New Year's Day Martin Luther King, Jr. Day, Mardi Gras, Good Friday, Memorial Day, Independence Day, Labor Day, Veteran's Day, Thanksgiving Day and Christmas Day. Additional holidays may be proclaimed by the Governor


State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement

- State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to): Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video to give you more detailed information about their system*
Teacher's Retirement System of Louisiana (www.trsl.org), * Louisiana School Employees Retirement System (www.lsers.net), among others