Job Description

Summary

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Under the direction of the Recreation Program Coordinator, the Day Camps Coordinator is responsible for the management and supervision of Discovery Camp. Coordinator will be responsible for monitoring camps daily activities and assisting Camp Counselors as needed. Coordinator shall possess skills in leadership and group activities, teaching methods, recreational activities, camp crafts and athletics. Coordinator will be responsible for dealing with facility issues, supply requests, serious discipline problems, parental contact, and Counselor/Camp Coordinator issues.

Job Duties

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Campers:

Communicate with parents / families any problems or concerns about their camper.



Be the primary administrator for all first aid needs if present, and follow up with parents.



Be the primary disciplinarian for serious behavior issues and appropriate consequences, and follow up with parents.



Provide newsletters, agendas, reminders, etc., to Camp Counselors to distribute to campers.



Distribute and maintain inventory of camp T-shirts.



Complete all reports: Attendance, Check In, Check Out, Director's Report, First Aid Report, write-ups of campers/counselors.

Staff:

Provide personal guidance to campers and staff by example, leadership, and compassion.



Help provide an atmosphere for developing good morale and well-being among the camp family.



Establish effective and supportive relationships with other staff. Encourage and provide feedback to them regarding performance which should be continuously evaluated. Develop, support and discipline staff appropriately.



Serve as a programming resource for all staff, helping them to secure supplies and information necessary for the successful implementation of their programs.



Handle all staff issues: Time Sheets; Weekly Schedules; Leave Requests; Sick Leave; Reprimands; etc...



Assist with staff interviews and selection when necessary.



Organize counselors to ready campers when leaving or returning from off-site trips.



Assist the Recreation Program Coordinator with conducting portions of the staff orientations.



Keep Camp Counselors informed of any changes in schedules, policies and procedures, and activities.



Keep staff informed of any changes in the schedule, policies and procedures, and activities.



Conduct staff meetings to prepare for the next week.



Evaluate the staff twice (mid-summer and end of summer) with the assistance of the Recreation Program Coordinator.



Oversee specific duties and responsibilities during the day (assigning age groups, pool duties, and field trip duties, etc.).



Be alert to the health and safety needs of all campers and staff.

Activities:

Handle any meal requests or needs.



During field trips, the Coordinator will NOT have a group assigned to them. Instead, they will remain in a central location that is easily accessible to all groups and will handle all emergencies, accidents, and behavior problems that arise on the trip.



Check with each Camp Counselor during activity rotations to make sure activities are going as planned by the Camp Coordinator and that campers are engaged by their counselor.



Be a daily presence to ensure staff is engaged with campers during activity times.



Assume the Camp Coordinators' responsibilities when he or she is not present.

Facility:

Be at the camp site on time and prepared.



Report any potential dangers to the Recreation Program Coordinator such as facility issues, equipment, and activities.



Be on site where majority of campers are present during camp hours.



Opening or closing the facilities. This will depend on the work schedule.



Prepare a daily safety checklist of the facilities.



Report any facility problems to the school principal/staff and Recreation Program Coordinator.

Administrative:

Supervise staff and campers at all times while at camp site, field trips, and pool site.



Oversee the development of programs and activities for the campers by the Camp Counselors.



Communicate consistently with supervisor any concerns, problems, as well as, any feedback.



Keep the Recreation Program Coordinator informed of any problems that may occur with participants and the staff.



This will include accidents, discipline problems, staff problems, etc.



Set an enthusiastic tone for the counselors and campers. Lead by example.



Maintain the policies and procedures set by the Gainesville Parks and Recreation Agency (completing all proper forms and reports) and the City of Gainesville.



Attend all staff orientations, training sessions, and staff meetings that are scheduled.



Ensure that all staff cleans up all areas used daily.



Ensure that counselors stay with assigned group at all times. This includes lunch, rest period, and off site activities.



Ensure all counselors participate in group activities.



Ensure staff supervises campers before and after camp hours.



Complete and return the Weekly Reports Notebook.



Maintain a Master Form Notebook with blank copies of all necessary reports, time sheets, etc... for all staff.



Follow through with the planned activities and themes of the program as designed by the Recreation Program Coordinator.



Be certain that staff performs scheduled duties that are assigned.



Ensure camp records are properly maintained.



Respond to phone messages or other inquiries in a timely fashion.



Assist with the ordering of supplies and equipment for the camp programs, and arrange for proper distribution.



Supervise opening and closing day procedures for staff and campers.



Supervise routines, schedules, and procedures for camp operation.



Prepare an evaluation and summary report of current season including inventories, staff evaluations, camper reports, and recommendations for the following season.



Supervise end of season clean up and inventories.



Monitor crisis management plan, including emergency procedures.



Monitor safety and all procedures as they pertain to the complete supervision of all campers and staff.



Understand that flexibility is a key to any successful camp program and acknowledge that additional responsibilities may become necessary during the summer.



These are not the only duties to be performed. Some duties may be reassigned and other duties may be assigned as required.

Minimum Qualifications

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Education and Experience:

Must be at least 20 years of age.



Preferred teacher, para-professional, recreation major, or early childhood major.



Two (2) years' experience or background in adolescence, early childhood, or physical education training or programming.

Licenses and Certifications:

CPR and First Aid certifications



Valid State Driver's License



Clean Motor Vehicle Driving Record



No Criminal Background



Pass Alcohol and Drug Screen

Knowledge, Skills and Abilities:

Coordinator will represent the Agency by maintaining a positive relationship with the participants, their families, and the surrounding community. Must have the ability to relate to children and adults from all socio-economic segments of the community.



Coordinator must be able to lead the day camp activity program if the Program Coordinator is not present. This person must have experience with counselor and camper supervision, coordinating activities, and first aid as related to a day camp setting.



The Coordinator must possess proper character during the camp program in order to ensure respect from the campers, parents, and counselors. There will be no place in the program for questionable actions such as profane and vulgar language, yelling, physical abuse, or a pessimistic attitude toward the campers and counselors. Conversely, must maintain a proper professional relationship with campers, parents, and all staff and refuse to fraternize.



Staff must project a neat personal appearance at all times.



Must possess the ability to plan, originate, organize, and carry out daily and special programs.



Knowledge of the policies and procedures as well as the activities planned is a necessity.

Supplemental Information

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This position is classified as safety-sensitive. Incumbent will be subject to random drug/alcohol testing.



This class specification should not be interpreted as all inclusive. It is intended to identify the major responsibilities and requirements of this job. The incumbents may be required to perform job-related responsibilities and tasks other than those stated in this specification.

The City of Gainesville is an equal opportunity employer. The City of Gainesville prohibits discrimination and harassment of any type and affords equal employment opportunities to employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law. The City of Gainesville conforms to the spirit as well as to the letter of all applicable laws and regulations.