Job Description

Position Summary

We're seeking a highly organized and proactive Property Administrator to support our commercial property management operations. This role is pivotal to daily workflow, tenant satisfaction, and policy compliance. The ideal candidate thrives in dynamic environments, communicates professionally, and brings a detail-oriented mindset to every task.

Property Operations & Support

Serve as the in-office point person for multiple Property Managers Respond to tenant inquiries and coordinate maintenance requests via phone, email, and online portals Prepare and distribute correspondence, meeting packages, newsletters, and building notices Assist with vendor contracts, proposals, and performance tracking Maintain records for leases, insurance certificates, utility meters, access cards, and vendor files Support special projects, tenant events, and cross-functional initiatives
Financial Administration

Assist with accounts payable and receivable: invoice coding, bill-backs, reconciliations, and payment tracking Monitor budget vs. actuals and support capital job setup Help prepare financial reports and documentation for ownership groups Use platforms such as AppFolio and Avid for payment processing and recordkeeping
Policy & Compliance

Implement and uphold company policies, procedures, and compliance standards Ensure documentation aligns with legal requirements and internal protocols Maintain confidentiality and professionalism in handling sensitive tenant and financial information
Qualifications

2-4 years of experience in administrative support, property management, or real estate operations Strong written and verbal communication skills with a client-service mindset Proficiency in Microsoft Office Suite; experience with AppFolio and Avid preferred Highly organized, self-motivated, and able to manage multiple priorities with discretion and urgency
Pay: $52,000.00 - $62,000.00 per year

Benefits:

401(k) Dental insurance Flexible schedule Health insurance Paid time off Professional development assistance Vision insurance
Experience:

Commercial Real Estate Administration: 2 years (Required)
Work Location: Hybrid remote in Minneapolis, MN 55435