Job Description

AES Consulting Engineers is seeking a full-time Project Manager Assistant (PMA) for our Williamsburg office. The professional will be responsible for providing comprehensive administrative support to multiple project managers through efforts including:

Setup of opportunities and jobs in reporting system (Deltek-Vision)

Setup and maintenance of digital project/job files and structures

Setup and maintenance of contract billing processes in reporting systems per contract and billing terms within signed contracts

Reporting on job, client, and project status via reporting at Project Manager discretion

Creating project proposals/contracts per exiting templates and Project Manager guidance

Assist Project Managers with drafting comment response letters to approving localities

Invoicing for month end billing runs per the notes and guidance of Project Managers

Assistance to clients for billing issues/discrepancies and coordinate with Project Manager

Assist with other administrative duties as assigned including answering incoming calls to the main phone system, ordering office supplies, coordination of Project Manager calendars, assisting with setup of office meetings, etc.

REQUIRED:

The preferred candidate will have a minimum of five years of administrative experience, strong organization, and time management skills, be reliable, detail oriented and possess a willingness to learn.

PREFERRED:

Experience with Deltek Vision or VantagePoint a plus.

Job Type: Full-time

Pay: $52,000.00 - $60,000.00 per year

Benefits:

401(k) 401(k) matching Dental insurance Health insurance Health savings account Life insurance Paid time off Referral program Tuition reimbursement Vision insurance
Work Location: In person