Job Description

About the Role

Actalent Services, LLC is seeking a Project Coordinator to support our Delivery Teams, Project and Program Managers, and services engagements. This role is responsible for project setup, purchase order (PO) configuration and maintenance, and ensuring project data compliance within our internal systems. You'll provide project reporting, billing, invoicing, and financial data analysis, with additional responsibilities defined by the needs of projects, programs, and clients.

This position offers a hybrid work arrangement initially, with remote options available post-training. Candidates located near Actalent Engineering Centers in Louisville KY, Cary NC, Troy MI, Tulsa OK, or Fort Worth TX are encouraged to apply.

Responsibilities

Support Delivery Leadership, Project Managers, and Program Managers in project setup, tracking, and reporting Maintain and document progress against purchase orders and SOWs; create/maintain schedules and action item lists; complete and file regulatory documentation Review contracts to ensure project data consistency and accurate setup Monitor and report on purchase order burn rates Organize and archive project documents for the team Schedule and host Project Health meetings to discuss program status and risk assessments Provide data updates, determine action items, and ensure team adherence to deadlines Transform raw data into customized internal/client-facing reports on project status and health Research and troubleshoot reporting errors, discrepancies, or questions Collaborate with project teams and assist with conflict resolution; schedule and host additional team calls as needed Assist with project updates and change management tasks, including submitting and processing project change requests Collect and provide input data for new project resources following internal processes Prepare for and attend internal meetings to support project teams and operational initiatives Adhere to all established processes and standards, including regulatory project components

Qualifications

Bachelor's degree in management, accounting, finance, or business-related field preferred Minimum 2 years of professional experience in program/project management, project coordination, or project support, with exposure to contract interpretation, service agreements, staffing resource tracking, budget development, and/or project administration Highly proficient in PC applications and MS Office suite (advanced Excel required: pivot tables, formatting, formulas/equations) Experience with reporting technology (e.g., Tableau) preferred Excellent written and verbal communication skills Strong interpersonal and problem-solving skills Ability to prioritize responsibilities and multi-task in a fast-paced environment Analytical skills for reviewing and organizing data; effective time management essential Prior exposure to engineering and/or product development projects desired

Compensation & Benefits

$55,000-$62,000 starting base salary $4,000 annual bonus potential 4 weeks paid time-off 6 paid holidays Employee profit-sharing program Internal Allegis Benefits (Medical/Dental/Vision) 401(k) with company match
Job Type: Full-time

Pay: $55,000.00 - $62,000.00 per year

Benefits:

401(k) 401(k) matching Cell phone reimbursement Dental insurance Disability insurance Employee assistance program Employee discount Flexible schedule Flexible spending account Health insurance Health savings account Life insurance Opportunities for advancement Paid time off Parental leave Professional development assistance Referral program Retirement plan Vision insurance
Application Question(s):

What is your desired base salary for this position? Do you have advanced proficiency with Microsoft Excel (e.g., pivot tables, formulas, formatting)? Have you worked with reporting tools such as Tableau? Do you have experience interpreting contracts, service agreements, or purchase orders?
Education:

Bachelor's (Preferred)
Experience:

project coordination, project management, or project support: 1 year (Required) supporting engineering or product development projects: 1 year (Preferred)
Location:

Louisville, KY 40222 (Required)
Work Location: Hybrid remote in Louisville, KY 40222