What You'll Do As Project Coordinator, you'll act as the central hub for our content production process. You'll work closely with both in-house team members and external contractors to ensure that projects stay on schedule, deliverables meet expectations, and no detail slips through the cracks. Contractor Management
Onboard subject matter experts (SMEs), writers, and specialists for small, project-based tasks
Set clear expectations, timelines, and deliverables
Review contractor submissions for quality and completion
Approve and process payments upon successful delivery of work
Project & Task Coordination
Use our project management software to build and maintain clear Project boards
Organize and track tasks for the in-house production team
Monitor progress, flag blockers, and keep timelines realistic
For long-term projects, map out workload across months to prevent bottlenecks
Tools You'll Use You should be comfortable using -- or quickly learning -- the following platforms:
Project and task management tools
Dropbox for file management and sharing
CRM for contractor records and customer needs
Microsoft Teams for internal and external communications
Proprietary software unique to our workflow (we'll provide training)
What You Bring
Strong project coordination experience (especially managing contractors or freelancers)
Familiarity with course development, instructional design, or content production is a big plus
Proficiency with project management tools and experience designing intuitive, actionable task boards
Excellent organizational skills -- you see both the big picture and the small details
Clear communicator -- written, verbal, and digital
Able to balance structure with flexibility in a creative environment
Bonus Points If You Have
Experience working in education, e-learning, or publishing
An understanding of how to scope and forecast team workloads
A natural instinct for spotting misaligned timelines or resourcing gaps before they become issues