Job Description

Description
Number of Vacancies:
Area of Consideration: Open to the public
Employment Status: Full-Time, Temporary
Pay Plan, Series & Grade: DS0058/8
Salary Range: up to $60,292
Closing Date: Open Until Filled
Location: 4200 Connecticut Ave NW, Washington, DC 20008
Brief Description of Duties
The Project Assistant, reporting to Director (UDC ONLINE), is responsible for managing departmental budgets, procurement processes, and HR support functions related to operational and federally funded initiatives--particularly Title III projects and activities.
The role includes monitoring financial transactions, coordinating with vendors to ensure timely delivery and compliance, supporting HR functions such as onboarding and recruitment, and providing essential administrative and fiscal support for Title III projects.This position requires exceptional organizational, communication, and negotiation skills to ensure the smooth operation of financial and administrative processes. The Division Assistant also contributes to UDC's mission by supporting the effective execution of grant-funded initiatives and maintaining strong relationships with internal and external stakeholders.
Essential Duties and Responsibilities

• Manage departmental budgets, monitor expenses, and prepare financial reports to support strategic decisions.
• Ensure compliance with UDC's financial policies and Title III grant regulations.
• Oversee procurement processes, including vendor selection, purchase orders, payment tracking, and record maintenance.
• Serve as the primary liaison with vendors, resolving inquiries, negotiating terms, and evaluating performance.
• Support recruitment, onboarding, and training of division staff and student employees; maintain personnel records in coordination with HR.
• Provide administrative and financial support for Title III activities, tracking expenditures, timelines, and deliverables.
• Prepare and maintain documentation required for audits, progress reports, and other grant-related compliance.
• Organize and maintain records related to budget, procurement, and HR operations.
• Coordinate project timelines, tasks, and deliverables to ensure successful execution.
• Perform general administrative duties, including meeting scheduling, correspondence, and event coordination.
• Undertake additional responsibilities as assigned to support UDC Online, CAL, and Title III initiatives.

Minimum Job Requirements

• Bachelor's degree in Business Administration, Accounting, Human Resources, or a related field.
• Minimum of one (1) year of administrative or fiscal support experience.
• Demonstrated experience in vendor communication and negotiation.
• Strong organizational and multitasking abilities with attention to detail.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and familiarity with financial management tools.
• Excellent verbal and written communication skills.

Information to Applicant
Condition of Employment: Temporary employment may be ended at anytime with or without cause.
Collective Bargaining Unit (Non-Union): This position is not in the collective bargaining unit.
Employment Benefits: Depending upon length of appointment, selectee may or may not be eligible for full benefits such as health and life insurance, annual (vacation) and sick leave and will be covered under the University of the District of Columbia's retirement plan (TIAA-CREF).
Equal Opportunity Employer: The District of Columbia Government is an Equal Opportunity Employer. All qualified candidates will receive consideration without regard to race, color, religion, national origin, sex, age, marital status, personal appearance, sexual orientation, family responsibilities, matriculation, physical handicap, or political affiliation.
Notice of Non-Discrimination: In accordance with the D.C. Human Rights Act of 1977, as amended, D.C. Official Code, Section 2-1401.01 et. seq., (Act) the University of the District of Columbia does not discriminate on the basis of actual or perceived: race, color, religion, national origin, sex, age, marital status, personal appearance, sexual orientation, gender identity or expression, familial status, family responsibilities, matriculation, political affiliation, genetic information, disability. Sexual harassment is a form of sex discrimination which is also prohibited by the Act. In addition, harassment based on any of the above protected categories is prohibited by the Act. Discrimination in violation of the Act will not be tolerated. Violators will be subject to disciplinary action.
Veterans Preference: Applicants claiming veterans preference must submit official proof at the time of application.
Visa Sponsorship: At this time, the University of the District of Columbia does not provide sponsorship for visas (e.g. H-1B). This job is also ineligible for Optional Practical Training (OPT).
Drug-Free Workplace: Pursuant to the requirements of the Drug-Free Workplace Act of 1988, the individual selected to fill this position will, as a condition of employment, be required to notify his/her immediate supervisor, in writing, not later than five (5) days after conviction of any criminal drug statute occurring in the workplace.
Background Investigation: Employment with the University of the District of Columbia is contingent upon a satisfactory background investigation. The determination of a "satisfactory background investigation" is made at the sole discretion of the University of the District of Columbia. The University may refuse to hire a finalist, rescind an offer of employment to a finalist or review and may terminate the employment of a current employee based on the results of a background investigation.
Disposition of Resume: Resumes received outside the area of consideration and/or after the closing date will not be given consideration. You must resubmit your resume to receive consideration for any subsequent advertised position vacancies. For the purpose of employment, resumes are not considered job applications. Therefore, if selected for employment a UDC application will be required.
Job Offers: Official Job Offers are made by the University of the District of Columbia, Office of Human Resources only.
Contact Information: All inquiries related to employment and job applications should be directed to UDC Office of Human Resources at (202) 274-5380.
The University of the District of Columbia is an Equal Opportunity/Affirmative Action institution. Minorities, women, veterans and persons with disabilities are encouraged to apply. For a full version of the University's EO Policy Statement, please visit:

Skills Required