Job Description

About Us

IHP Industrial Inc. is a trusted mechanical contractor specializing in industrial piping, HVAC, and process systems. We're known for our craftsmanship, safety, and commitment to delivering quality work on every project. We're looking for a motivated and detail-oriented

Project & Administrative Coordinator

to join our St. Joseph office and support our project management and administrative teams.

Position Summary

The Project & Administrative Coordinator plays a key role in supporting both project operations and company administration. This position will assist Project Managers and other administrative staff with project billing, data entry, fleet management, and company accounts. The ideal candidate is organized, proactive, and able to manage multiple priorities in a fast-paced construction environment.

Key Responsibilities

Assist management staff with project billings, document tracking, and data entry in project management software. Maintain up-to-date records for subcontractor insurance and other project compliance documents. Oversee company fleet vehicles, including licensing, inspections, and maintenance scheduling. Manage fuel card accounts and monitor usage. Administer company credit card accounts, ensuring timely collection and reconciliation of receipts from employees. Manage company cell phone plans and devices. Support the Controller with financial and administrative tasks as needed. Perform general office and clerical duties to support daily operations.

Qualifications

2+ years of administrative, accounting, or project support experience (construction or industrial background preferred). Bachelor's degree in Business Administration, Finance, Accounting, Construction Management, or a related field required. Strong organizational skills and attention to detail. Proficiency in Microsoft Office (Excel, Word, Outlook). Experience with project management or accounting software preferred. Excellent communication skills and ability to collaborate with multiple departments.

What We Offer

Competitive pay based on experience Health, dental, and vision insurance Retirement plan with company match Paid time off and holidays Stable, long-term position with a respected local contractor Bachelor's degree in Business Administration, Finance, Accounting, Construction Management, or a related field required. Strong organizational skills and attention to detail. Proficiency in Microsoft Office (Excel, Word, Outlook). Experience with project management or accounting software preferred. Excellent communication skills and ability to collaborate with multiple departments. Valid driver's license required.
Job Type: Full-time

Pay: $20.00 - $24.00 per hour

Expected hours: 40 per week

Benefits:

401(k) Dental insurance Flexible spending account Health insurance Health savings account Paid time off Vision insurance
Work Location: In person