Job Description

Do you thrive on details, love keeping projects on track, and excel in remote work?

Overview

We're a design-build firm seeking a Project Assistant / Coordinator who brings the energy of an event planner with the precision of an administrator. This is a part-time probationary role with clear growth to full-time, perfect for someone who thrives in hybrid-remote work, has proven experience working independently online, and is confident with modern applications and digital tools. If you're Type A, detail-driven, and love being the hub that keeps everything moving -- across phone calls, texts, and emails -- we want to meet you. Experience with luxury markets and high-end clients is essential, as our projects demand discretion, polish, and elevated service.

About Us

We specialize in seamless outdoor renovations, blending creativity, construction expertise, and client-centered service to deliver projects that feel as polished as a well-orchestrated event.

The Role

Hybrid-remote position: balance in-office collaboration with remote flexibility. Part-time probationary with opportunity to grow into full-time. Coordinate schedules, deadlines, and task lists with precision. Act as the communication hub between clients, designers, contractors, and vendors. Handle administrative tasks: documentation, contracts, compliance, and billing support. Prepare polished presentations, outreach materials, and client updates. Communicate consistently via phone calls, text messages, and emails to keep projects aligned. Anticipate needs, solve problems, and keep everything moving smoothly.
Deliver service that reflects the expectations of luxury clients -- polished, discreet, and detail-oriented.

Who You Are

Type A personality: proactive, detail-driven, thrives on accountability.
Luxury market savvy: understands the expectations, discretion, and service level required by high-end clients.

Event planner mindset: loves juggling timelines and making sure nothing slips through the cracks. Administrative ace: experienced in task management, documentation, and workflow support. Remote-ready: proven experience working remotely with strong computer and application skills -- non-negotiable. Strong communicator: confident across phone, text, and email, with polished client-facing interactions. Multitasker: comfortable balancing multiple priorities in a fast-paced environment.

Ideal Background

Experience in event planning, project coordination, administrative support, hospitality or luxury client services. Strong organizational and communication skills. Comfort with multitasking and managing deadlines. Familiarity with design, construction, or architecture workflows is a plus but not required.

Why Join Us

Start part-time with a clear path to full-time growth. Hybrid-remote flexibility with a team that values independence and accountability. Be part of a collaborative, creative team that values precision, personality, and client-centered service. Play a key role in projects that transform outdoor spaces and client experiences.

Skills Checklist (Must-Haves)

Professional phone etiquette and responsiveness. Clear, polished email communication. Timely and professional text messaging. Strong computer literacy and application skills (remote tools, scheduling, project management software). Experience working with luxury clients and understanding their expectations. Ability to manage multiple tasks and deadlines with precision. Proven success in remote or hybrid work environments.
If you can identify with this posting, please apply.

Job Types: Part-time, Contract

Pay: $18.00 - $24.00 per hour

Expected hours: 20 - 30 per week

Benefits:

Paid time off
Application Question(s):

Do you have reliable transportation? Ability to work remote in a quiet place with no distractions?
Education:

High school or equivalent (Required)
Experience:

luxury market: 1 year (Required) event planning: 1 year (Preferred)
Work Location: Hybrid remote in Naples, FL 34108