Job Description

COMPANY OVERVIEW:

Together We Soar!




Vesta Property Services has been in the industry for more than 25 years and holds over 800 community management contracts while serving the amenity needs of Florida's most prestigious communities! We are proud to employ over 1,000 associates and have been rated as one of Florida's Top Workplaces.


Our Vesta associates are our most valuable resource. We hire people we trust and give them autonomy to do their best work. We also support professional development with training, coaching and regular feedback. We have a highly collaborative culture supported by our EAGLE PRIDE values!

JOB SUMMARY:

Your Flight Plan!




The Administrative Assistant is responsible for Contracting of all entertainment including theatrical performances, dance bands, DJ's, tournaments, and special theme events by researching and scouting events for the purpose of obtaining quality entertainment/events through promotional materials, references, visiting performing arts centers or other venues.

RESPONSIBILITIES AND DUTIES

:

Ready to Fly!




Assist the Lifestyle Director with scheduling of all events by coordinating dates for use of the Activities Center, Nature Center, Theatre, or other locations with management before engaging entertainment. Book events, i.e., wine tastings, non-profit organizations, clubs, organizations Promoting events by obtaining publicity material for monthly newsletters, fliers, and eblasts. Ensure the material is available in a timely manner. Responsible for promotional materials (signs, posters, tickets, etc.) for events. All posters are to be screened weekly and updated. Additionally, help with material and decor setup including centerpieces, signage, tablecloths and props. Coordinating, in advance, all requirements noted in the contract by meeting with management, on-site staff, maintenance or any other person required to make the event productive. Inform the management team of special events schedule, equipment needs, set up and staffing requirements. Communicating last minute updates, or special resident needs. This information will be updated weekly. Attend events through completion for the purpose of introductions and to receive feedback as to the likes or dislikes of the residents. This includes greeting and checking in guests, encouraging participation, responding to resident questions, and facilitating games or group activities as directed. This will help in judging future entertainment and theme events. Acting as a liaison between vendors and the Lifestyle Director, and helping to monitor vendor compliance with community policies. Post-event breakdown and clean up. This includes returning all items to their proper storage areas, wiping down surfaces and ensuring the clubhouse and outdoor areas are left ready for regular use. Must be capable of a flexible work schedule, as the position requires attendance at special events, some of which may take place during evenings or weekends. This position has no supervisory responsibilities.

REQUIRED EXPERIENCE AND QUALIFICATIONS

:

The Wingspan Needed!




High School diploma or GED required. Excellent public speaking and people skill required Occasional travel may be required.

PHYSICAL DEMANDS AND WORK ENVIRONMENT:

Our Nest is your Nest!




Irregular hours in the time leading up to a major event. Schedule can fluctuate based on date and time of event. This job operates in a clubhouse setting. During meetings and events, the Programs Coordinator will work on-site and collaborate with staff, contractors, and event attendees. Ability to lift up to 15 lbs

BENEFITS:

The Perks of Eagle Pride!




At Vesta Property Services, we understand the importance of a well-rounded benefits program and are dedicated to providing you with unique benefits that meet your needs and the needs of your family, including your pets. We offer benefits such as medical, dental and vision, life and disability, 401K retirement plans, and additional benefits such as Health Savings Account, Flexible Spending Account and Pet Discount Plan.


In Addition, we provide support by offering free counseling sessions, legal advice sessions, professional development and an outstanding referral program- to both our Full-time and Part-time staff associates!

AAP/EEO Statement




We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status or any other characteristic protected by law.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

DRUG FREE WORKPLACE




In compliance with the Drug-Free Workplace Act of 1988, Vesta Property Services has a longstanding commitment to provide a safe, quality-oriented and productive work environment consistent with the standards of the community in which the company operates. Alcohol and drug abuse poses a threat to the health and safety of Vesta Property Services associates and to the security of the company's equipment and facilities. For these reasons, Vesta Property Services is committed to the elimination of drug and alcohol use and abuse in the workplace.

OTHER DUTIES MAY BE ASSIGNED




The above statements reflect the general information considered necessary to describe the principal functions of the job and should not be construed as a detailed description of all work requirements that may be inherent in the position. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time.