Job Description

Description

---------------

Title: Program Specialist

Position Number: 0097553T

Hiring Unit: Office of Institutional Research

Location: Kahului, Maui

Date Posted: December 08, 2025

Closing Date: December 22, 2025

Salary:

Salary schedules and placement information

Additional Salary Information: Pay Band A: Minimum $4,458/month

Full Time/Part Time: Full Time

Temporary/Permanent: Temporary

Funding: Grant

Other Conditions:

This is NOT a remote position - the job requires in-person work.


This position is created specifically to support the Kaho?iwai: Reclaiming Hawaiian Knowledge Sovereignty project, funded by the Mellon Foundation. The position is located at the University of Hawai?i Maui College, and is renewable annually for the duration of the grant, pending funding availability and performance review.

Duties and Responsibilities:

(

denotes essential functions):

*Provide administrative support to the project, including scheduling meetings, managing multiple project calendars, and handling correspondence.
*Operates fiscal and procurement functions, including purchasing equipment and supplies, communicating directly with vendors, and serving as a liaison between vendors and institutional offices such as the college business office and University of Hawaii (UH) central accounting offices.
*Coordinates travel arrangements for project staff and participants, including securing approvals, managing logistics, and ensuring compliance with institutional travel policies and procedures.
*Track project expenses and assist the Project Director in budget management and reporting.
*Assist in consultations with Hawaiian language and cultural experts to ensure the Hawaiian Knowledge Organization System (HKOS) reflects Hawaiian perspectives and cultural rigor, including scheduling, taking notes, meeting minutes, and related documentation and correspondence.
*Assist in the collection, organization, and analysis of data.
*Assist in the research of ?Olelo Hawai?i terminology and descriptions for HKOS and the Hawaiian Language Newspaper Index.
*Assist in organizing and coordinating community engagement sessions, working groups, feedback forums, public presentations, summits, and other outreach and engagement activities to promote the project and its objectives.
*Oversee and respond to all correspondence related to the project, ensuring timely and effective communication with team members, stakeholders, and community partners.
*Assist in drafting and coordinating project-related communication, including reports, presentations, updates, and the project website.
Other duties as assigned.

Minimum Qualifications:

Education and Professional Work Experience:

Possession of a baccalaureate degree in Hawaiian Studies, Hawaiian Language, Humanities, Business, or Social Science fields, or related field, or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills, and abilities as indicated.

Knowledge, Skills, and Abilities:

Functional knowledge of principles, practices, and techniques in the area of project coordination, office administration, and communication, demonstrated by knowledge, understanding, and ability to apply concepts and terminology. Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations, and systems associated with administrative and fiscal operations in a higher education or similar institutional setting. Demonstrated ability to recognize problems, identify possible causes, and resolve the full range of problems that may commonly occur in the area of program administration, scheduling, procurement, and communication workflows. Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations. Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members, and individuals. Demonstrated ability to operate a personal computer, apply word processing software, and use spreadsheets and Google applications.

Supplemental Minimum Qualifications:

Demonstrated ability to take initiative on projects and quickly learn new tools/skills. Demonstrated ability to manage multiple tasks and meet deadlines accurately. Excellent organizational and communication skills for working with staff, administrators, and community partners.

Desired Qualifications:

Proficiency (intermediate or higher level) in reading, writing, and speaking ?Olelo Hawai?i. Experience in project coordination and administrative support. Experience in preparing, processing, and tracking travel authorizations, reimbursements, and related documentation. Experience with purchasing, procurement, or fiscal recordkeeping in an institutional or business setting. Experience using university or state travel systems (e.g., Concur, UH Kuali, or similar platforms). Demonstrated knowledge of the Native Hawaiian language, history, politics, culture, practices, and contemporary issues.

Inquiries:

Name:UH Maui College, Human Resources


Phone:808-984-3381


Email:mauihr@hawaii.edu

INCOMPLETE APPLICATIONS WILL

NOT

BE CONSIDERED

To Apply:

. In addition to the Application, applicants must attach the following:

A

one- to two-page statement

outlining ways in which you meet the minimum and desirable qualifications; Official graduate and undergraduate transcript(s) showing degree and coursework to date appropriate to the position (

copies of official transcripts are acceptable

; however, original official transcripts will be required at the time of hire.) Transcripts issued outside the United States of America require a course-by-course analysis with an equivalency statement from an agency having membership with the National Association of Credential Evaluation Services, Inc., verifying the degree equivalency to that of an accredited institution within the USA. The expense of the evaluation shall be borne by the applicant. Academic record/grade summaries will

NOT

be accepted. Diplomas and copies will

NOT

be accepted. Resume Three (3) professional references with contact information

(including email addresses)

Optional

letters of recommendation

.

Incomplete applications will NOT be considered.

NOTE:

The application will be incomplete if materials are unreadable, illegible, password-protected, missing, or corrupted; therefore, late or incomplete applications will not be considered. All requested documents/information become the property of Maui College and will not be returned. Please do not include any self-identifying photos and redact any references to confidential information on submitted documents (social security number, date of birth, etc.). If multiple applications are received from the same applicant, only the last application submitted will be reviewed. Separate documents and application materials must be submitted for each position.

If you have not applied for a position before using NEOGOV, you will need to create an account.

EEO, Clery Act, ADA

-----------------------


The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status. For more information, visit:

https://www.hawaii.edu/offices/eeo/policies/

Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.



In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at:

https://www.hawaii.edu/titleix/help/campus-security/

, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.



In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.



Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link:

https://www.hawaii.edu/offices/eeo/accommodation-request/