Job Description

Number of Vacancies

1

Location

Edinburg, Texas

Department

College of Fine Arts / Music

FTE

1

FLSA

Non-Exempt

Scope of Job

To assist in the operation of a program or multiple projects, exercising independent judgment and authority as required. Responsible for all phases of the program, including budget recommendations, program selection, staff supervision, recommendations for future planning, and innovation within the School of Music

Description of Duties

Coordinates program to ensure that implementation and prescribed activities are carried out in accordance with specified objectives. Supervises and manages the day-to-day activities and personnel of the assigned program. Develops and supervises the implementation of multiple projects or programs. Participates in budget planning and is responsible for controlling expenditures in accordance with budget allocations for the program. Coordinates long and short term programs, including performing feasibility studies and estimating the cost of the program. Represents department in official functions. Reviews program records and reports of activities and recommends modifications to methods or procedures as required. Develops, cultivates, and maintains working relationships with internal/external departments/agencies and other organizations associated with and/or receiving benefit from the program. Coordinates logistics for all ensemble workshops, festivals, and summer camps, including event registration through Ideal-Logic. Initiates vendor registration, prepares correspondence, creates requisitions, and processes travel documentation. Manages and reconciles budgets, processes purchases, reimbursements, and generates monthly financial reports. Assists in the planning and execution of outreach, recruitment, and promotional events. Maintains records, databases, and filing systems to ensure information accuracy and accessibility. Serves as the primary point of contact for students, faculty, staff, and external guests. Orders supplies, monitors inventory, and coordinates equipment maintenance and repairs. Processes personnel forms, monitors timekeeping, and assists with scheduling camps and workshops.
Performs other duties as assigned.

Supervision Received

General direction from the assigned supervisor.

Supervision Given

Supervises assigned staff.

Required Education

Bachelor's degree from an accredited university

Preferred Education

N/A

Licenses/Certifications

None.

Required Experience

Three (3) years of experience performing closely related duties, including program planning/coordination or related experience in the appropriate field of the program, or One (1) year of the required experience with a Master's degree, or Five (5) years of the required experience with an Associate Degree or 60 hours of College Credit, or Seven (7) years of the required experience with a High School Diploma or equivalent.

Preferred Experience

N/A

Equipment

Use of standard office equipment and computer applications.

Working Conditions

Needs to be able to successfully perform all required duties. Normal office or classroom or outside environment. Some travel and evening/weekend work is required. Must be able to bend, stoop, reach and lift for retrieving/maintaining files and for setting up multimedia equipment. Must be able to move between buildings, offices and classrooms. UTRGV is a distributed institution, which may require presence at multiple locations throughout the Rio Grande Valley.

Other

Ability to interact in a professional manner with faculty, staff, students, and the public. Excellent verbal and written communication skills. Demonstrated interpersonal skills. Independent decision making and problem-solving ability. Strong organizational skills with the ability to manage multiple tasks and meet established deadlines. Excellent customer service orientation with the ability to resolve complex issues efficiently and professionally.
Flexibility to prioritize and manage multiple projects in a dynamic environment.
Ability to make independent decisions and solve problems while also working collaboratively as part of a team. Must demonstrate effective project promotion skills, and the ability to develop and maintain strong working relations with internal and external agencies and entities. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams) and familiarity with university financial or administrative systems. Ability to maintain confidentiality and handle sensitive information appropriately.

Physical Capabilities

N/A

Employment Category

Full-Time

Minimum Salary

Commensurate with Experience

Posted Salary

Commensurate with Experience

Position Available Date

12/10/2025

Grant Funded Position

No

If Yes, Provide Grant Expiration Date

Posting Detail Information

EEO Statement

It is the policy of The University of Texas Rio Grande Valley to promote and ensure equal employment opportunities for all individuals without regard to race, color, national origin, sex, age, religion, disability, sexual orientation, gender identity or expression, genetic information or protected veteran status. In accordance with the requirements of Title VII of the Civil Rights Act of 1964, the Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, and the Americans with Disabilities Act of 1990, as amended, our University is committed to comply with all government requirements and ensures non-discrimination in its education programs and activities, including employment. We encourage women, minorities and differently abled persons to apply for employment positions of interest.

Special Instructions to Applicants

Dear Applicant,



Human Resources will not be held responsible for redacting any confidential information from the documents you attach with your application. The confidential information includes the following:

Date of Birth

Gender

Ethnicity/Race


Please make sure that you omit this information prior to submission. We are advising that Human Resources will be forwarding your application to the department as per your submission. The University of Texas Rio Grande Valley reserves the right to discontinue accepting applications prior to the stated close date of this position, after meeting the posting requirement of three (3) calendar days.



If you have any questions, please visit our Careers site at https://careers.utrgv.edu for detailed contact information.

Additional Information

UTRGV is a distributed location institution and working location is subject to change based on need.



All UTRGV employees are required to have a criminal background check (CBC). Incomplete applications will not be considered.



Substitutions to the above requirements must have prior approval from the VP of HR & Regulatory Affairs.