Job Description

We're hiring an

Administrative Assistant

to support a fast-paced 1:1 Support Services program serving youth in out-of-home placements. You'll help keep operations organized by managing documentation, tracking onboarding/training, supporting weekly reporting, and preparing payroll-ready packets.

Responsibilities

Collect, organize, and maintain staff onboarding packets (IDs, forms, background check confirmations, training certificates, credential status, etc.) Maintain consistent digital filing/naming conventions and a daily intake process (receive ? verify ? file ? update tracker ? follow up)
Compliance & Training Tracking

Keep a real-time compliance/training tracker (cleared / pending / not deployable) Track expirations and follow up to ensure documents and training proof are current and complete
Daily Notes & Basic Quality Checks

Collect daily progress notes by deadline; verify required basics are included (date/time, staff, youth identifier, activity, issues/incidents) Run a daily missing-notes follow-up and escalation process Do basic completeness checks against schedules (not clinical review)
Weekly Reporting Packages

Assemble weekly documentation/reporting packages for Program Director review and submission Maintain a submission log and track follow-up items
Payroll Packet Preparation

Compile timesheets and supporting notes; flag and help resolve discrepancies (missing notes, mismatched hours, missing signatures) Prepare payroll-ready packets for Program Director approval; track corrections to reduce repeat errors
Operational & Admin Support

Support scheduling logistics as assigned (availability lists, contact lists, shift confirmations) Manage program inbox/routing, meeting notes, audit/monitoring document requests, and other admin support as needed
Qualifications

Required:

Bachelor's degree

and

1-3+ years of administrative experience (healthcare, human services, education, or government contract settings preferred); strong attention to detail; Microsoft Office/Google skills; ability to handle confidential information.

Preferred:

Experience with payroll/timesheets, compliance tracking, or supporting multi-site staffing programs.

Job Type: Full-time

Pay: $21.16 - $25.48 per hour

Expected hours: 40 per week

Benefits:

Paid time off
Work Location: Hybrid remote in Warner Robins, GA 31088