Job Description

Job Summary

We are seeking a dynamic and dedicated full-time Program Assistant to join our team and help drive impactful community initiatives. In this role you will assist the Executive Director (E.D.) with all aspects of special projects, grants and their administration, community/agency outreach and engagement, correspondence, project research, and contracts (three-quarters of time) and will perform agency bookkeeping (one-quarter). Optionally, this person may also assist Section 8 with filing, administrative tasks, and entry level activities. This paid position offers an exciting opportunity to make a meaningful difference while gaining valuable experience in program development, project management, and housing services. The PJCDA is an equal opportunity employer. The full job description is available at: PortJervisNY.gov on the Notices/Jobs page. A cover letter with application sent to Contacts@PJCDA is required.

Duties

Community Development:

Assists E.D. in the research, writing, submission, administration and management of local, state, and federal grants in a variety of subject matters Collects information and assists in the preparation of environmental review records (ERR), National Environmental Policy Act (NEPA), New York State Environmental Quality Review Act (SEQRA, New York State Office of Parks, Recreation and Historic Preservation (SHPO) submissions, Minority and Women Owned Businesses (MWBE), Service-Disabled Veteran Owned Businesses (SDVOB), and flood plain reviews, as necessary Assists E.D. in the preparation and review of a variety of legal documents including requests for quotes (RFQ), grant agreements, contracts and legal advertisements Assists E.D. in project coordination Assists E.D. in conducting studies, surveys and projects as required Assists E.D. in data compilation and report preparation and submittal Organizes and maintains grant, project and agency files electronically and physically according to compliance, reporting and retention schedules Assists E.D. in organization and performance of community outreach, workshops, panels and conferences May order office supplies and maintain supplies of necessary forms for office staff Other duties may be assigned as needed.

Accounting/Bookkeeping:

Maintains accounts payable and accounts receivable Performs monthly bank reconciliations Monthly close Maintain the general ledger Post inter-company journal entries Timely produce accurate monthly financial reports Produce End-of-Year reports, 1099, 1098, etc. Accurately produce, log and file paper documents and backup Respond to email inquiries in a timely manner Coordinate activities with agency fee accountant Other duties may be assigned as needed.

Section 8/Support

Handle general inquiries Provide ongoing assistance to Section 8 staff Gain proficiency in Section 8 activities and software Other duties may be assigned as needed.

Requirements

Operates office machinery, including but not limited to telephones, computers, adding machine, copier, printer, postage machine, safely and efficiently Proficient with Quick Books (QB Desktop preferred), Excel, Word, Outlook Ability to work well with federal, state and municipal officials and the public Highly organized; resourceful with a high degree of integrity Strong analytical and math skills Evaluates and tracks project budgets Meticulous attention to detail Creative problem solver, good judgment, tact Excellent organizational and time management skills with a proven ability to meet deadlines Ability to prioritize multiple tasks Excellent interpersonal and communication skills both verbal and written Ability to work independently and as part of a team Ability to maintain a high degree of confidentiality Ability to follow direction accurately and retain and incorporate new information Ability to understand complex oral and written directions Ability to effectively use computer applications such as spreadsheets word processing, calendar, email and database software Flexible with unexpected changes

Education

Required - A, B, or C, with D (Note *):

(A) Graduation from a regionally accredited college or university or one accredited by the New York State Board of Regents to grant degrees with a Bachelor's Degree in Urban Studies, Planning, Geography, Community Development, Civil or Construction Engineering, Law, Environmental Science, Real Estate Development, Business or Public Administration, Architecture, Journalism, Accounting/Finance, or related field; or

(B) Graduation from a regionally accredited college or university or one accredited by the New York State Board of Regents to grant degrees with an Associate's degree and two (2) years of experience in a public or private agency/company working in accounting, financial services, banking, construction, grant writing or administration, journalism, engineering, municipal or regional planning, or related field; or

(C) Graduation from high school or possession of a high school equivalency diploma and four (4) years of experience as described in (B) above.

(D) Required - QuickBooks proficiency/certification or proof of related business bookkeeping knowledge

*If your degree or credits were awarded by an educational institution outside the United States and its territories, you must provide independent verification of equivalency a. A list of acceptable companies who provide the service can be found on the Internet at: https://www.cs.ny.gov/jobseeker/degrees.cfm. You are responsible to pay the required evaluation fee.

Pay: $19.00 - $25.00 per hour

Expected hours: 35 per week

Benefits:

Dental insurance Health insurance Paid time off Retirement plan
Work Location: Hybrid remote in Port Jervis, NY 12771