Job Description

Important Recruitment Information for this vacancy

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Job Posting closes:

November 27, 2025

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Agency Information:

Adair Acute Care at Osawatomie State Hospital

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About the Position

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Who can apply:

Anyone

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Classified/Unclassified Service:

Unclassified

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Full-Time/Part-Time:

Full-time

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Regular/Temporary:

Regular

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Work Schedule:

M-F 7:30AM-4:00PM

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Eligible to Receive Benefits:

Yes

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Veterans' Preference Eligible:

Yes

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Search Keywords:

Administrative Assistant, Program Assistant

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Compensation:

$15.03 - $18.53

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TEMPORARY additional differential of $2.50/hr for all hours worked.

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Salary can vary depending upon education, experience, or qualifications.*

Osawatomie State Hospital is licensed by the State of Kansas to provide care and treatment for adults diagnosed with psychiatric disorders regardless of ability to pay. There are currently two hospitals on the Osawatomie campus in Miami county: Osawatomie State Hospital (OSH) and Adair Acute Care (AAC). Adair Acute Care are a 60-bed facility, certified by the Centers for Medicare and Medicaid Services.

All employees are expected to work in a harmonious and cooperative fashion with other staff to provide efficient and effective customer service: to use free time as available to assist other staff in the completion of work assignments and perform other tasks as needed; to contribute to a positive work environment through a positive, helpful, courteous demeanor towards staff, customers and the general public; and to adhere to appropriate standards of conduct regarding the use of leave, reports to work on time and in the designated fashion.

The purpose of the Program Assistant follows the admission of each patient initiating the medical record and verifying that all information scanned in the EHR of filed in the chart are accurate and complete. The Program Assistant also ensures that documents, such as, Authorizations to Disclose Health Information are scanned immediately, and contact added into the EHR. They communicate with the IDT members and other staff to ensure court reports are completed timely, discharge instructions are sent to the next level of care immediately, and other documentation is completed and recorded in the medical record. They record changes to the program and communicate these changes to the unit staff.

The essential functions of this position may require physical strength to frequently push, pull, twist, bend, squat, walk, stand for extended periods of time, lift and/or restrain residents with or without assistance and respond to aggressive resident behavior with specific, trained techniques. Be able to observe and respond to residents in distress.

Osawatomie State Hospital Adair Acute Care is funded in part by the Centers for Medicare and Medicaid Services and is subject to requirements bestowed by Federal and State levels of government conditions of participation.

Employment Benefits

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Comprehensive medical, mental, dental, vision, and additional coverage

Sick & Vacation leave

Work-Life Balance programs: parental leave, military leave, jury leave, funeral leave

Paid State Holidays (designated by the Governor annually)

Fitness Centers in select locations

Employee discounts with the

STAR Program

Retirement and deferred compensation programs

Visit the Employee Benefits page for more information...

Position Summary & Responsibilities

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Position Summary:

The purpose of the Program Assistant follows the admission of each patient initiating the medical record and verifying that all information scanned in the EHR of filed in the chart are accurate and complete. The Program Assistant also ensures that documents, such as, Authorizations to Disclose Health Information are scanned immediately, and contact added into the EHR. They communicate with the IDT members and other staff to ensure court reports are completed timely, discharge instructions are sent to the next level of care immediately, and other documentation is completed and recorded in the medical record. They record changes to the program and communicate these changes to the unit staff.

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Job Responsibilities may include but are not limited to the following:

Follows admission of each patient, assuring accuracy and completeness. Scans documents into the medical record. Updates contacts section of EHR as indicated on new authorizations or revoked authorizations. Put paperwork together and send out referral packets from social worker.

Qualifications

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Minimum Qualifications

: Six months experience in general office, clerical or administrative support work.

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Recruiter Contact Information

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Email

: OSH.HR@ks.gov

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Phone

: 913/755-7333

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Job Application Process

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First

Sign in

or register as a

New User

.

Complete or update your contact information

on the Careers> My Contact Information page. *This information is included on all your job applications.

Upload required documents

listed below for the Careers> My Job Applications page. *This information is included on all your job applications.

Start your

draft job application

, upload other required documents, and

Submit

when it is complete.

Manage your draft and submitted applications on the Careers> My Job Applications page.

Check your email

and

My Job Notifications

for written communications from the Recruiter.

Email - sent to the Preferred email on the My Contact Information page

Notifications - view the Careers> My Job Notifications page

Helpful Resources at jobs.ks.gov

: "How to Apply for a Job - Instructions" and "How to Search for a Job - Instructions"

Required Documents for this Application to be Complete

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Upload these on the Careers - My Job Applications page

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Transcripts


DD214 (if you are claiming Veteran's Preference)

Upload these on the Attachments step in your Job Application

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Helpful Resources at

jobs.ks.gov

:

"How, What, & Where do I Upload Documents"
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Kansas Tax Clearance Certificate:

A valid Kansas Tax Clearance Certificate is a condition of employment for all employees of the State of Kansas. Applicants (including non-residents) who receive a formal job offer for a State job, are required to obtain a valid Tax Clearance within ten (10) days of the job offer. A Tax Clearance can be obtained through the Kansas Department of Revenue who reviews individual accounts for compliance with Kansas Tax Law.


If you have a missing tax return(s) or you owe taxes to the State of Kansas, please know that the Kansas Department of Revenue will work with you. The Kansas Department of Revenue can set you up on a payment plan to receive a Tax Clearance so you can get a job working for the State of Kansas. The Kansas Department of Revenue can be contacted at 785-296-3199. Kansas Department of Revenue - Tax Clearance Frequently Asked Questions

How to Claim Veterans Preference

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Veterans' Preference Eligible (VPE):

Former military personnel or their spouse that have been verified as a "veteran"; under K.S.A. 73-201 will receive an interview if they meet the minimum competency factors of the position. The veterans' preference laws do not guarantee the veteran a job. Positions are filled with the best qualified candidate as determine by the hiring manager.

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Learn more about claiming Veteran's Preference

How to Claim Disability Hiring Preference

Applicants that have physical, cognitive and/or mental disabilities may claim an employment preference when applying for positions. If they are qualified to meet the performance standards of the position, with or without a reasonable accommodation, they will receive an interview for the position. The preference does not guarantee an applicant the job, as positions are filled with the best qualified candidate as determined by the hiring manager.


Learn more about claiming Disability Hiring Preference

PLEASE NOTE

: The documentation verifying a person's eligibility for use of this preference should

not be sent along with other application materials to the hiring agency but should be sent directly to OPS. These documents should be scanned and emailed to Gustavo.Victoriano@ks.gov, or can be mailed/delivered in person to:


ATTN: Disability Hiring Preference Coordinator

Office of Personnel Services

Docking State Office Building

915 SW Harrison Ave, Suite 260

Topeka, KS 66612

Equal Employment Opportunity

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The State of Kansas is an Equal Opportunity Employer. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.


If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the agency recruiter.