Job Description

TITLE:

Program Assistant / Data Specialist

FT/PT:

Full time 35 + hours per week, may include some evenings and weekends)

CLASSIFICATION:

Non-Exempt

PAY GROUP:

Level 13

REPORTS TO:

Program Director

SUPERVISES:

N/A

FUNCTION:

The Program Assistant-I performs varied clerical duties. The Program Assistant-I is responsible for file maintenance/record storage, and general office management. The Program Assistant-I is responsible for the all statistical data collection, management and report compilation. The Program Assistant-I may provide direct support to clients.

ESSENTIAL DUITES & RESPONSIBILITIES:

Answers all incoming calls in a professional manner, transferring call to the appropriate department. Takes detailed, accurate messages, and insures that the appropriate recipient receives them. Answers routine requests for information on behalf of the program. Performs basic clerical functions as requested; word processing, data entry, typing, filing, photocopying, and fax transmittals, store and update cumulative reports for program. Collect and in put statistical data in to the computer. Assists Program Director in securing necessary documentation for client files. Maintain output of information on monthly reports as well as the monthly recaps. Assist in the compilation of required or requested reports. Assists the Program Director in maintaining an adequate inventory of office supplies. Is responsible for the weekly upkeep of office equipment. Assist with direct service to clients as needed. Assist with special events as required. Pick up and deliver mail to/from Administration office as well as distribute mail within the program. Provide orientation on the use of office equipment and distribute supplies to staff members Compile data regularly to create reports they provide to upper management to aid in decision-making. Data specialists oversee the entire conversion process well information transfers from paper to an electronic data system. Other duties as assigned.

MARGINAL DUTIES & REPOSNSIBILITES:

Assist in the upkeep (cleaning) of office space/building. May be responsible for petty cash.

QUALIFICATIONS:

Education& Experience:

High School Diploma or GED Certificate from an accredited School of Business or Program. * Minimally one (1) year of applicable experience.