Job Description

Program Administrative Assistant

Tulsa Boys' Home - Sand Springs, OK

Schedule:

Full-time | Monday-Friday, 8:00 AM - 5:00 PM

About Tulsa Boys' Home

Tulsa Boys' Home provides residential care and therapeutic services for at-risk youth. Our mission is to offer a safe, structured, and supportive environment where young men can develop the tools they need for a successful future. We are seeking a professional, organized, and dedicated

Program Administrative Assistant

to support our Program and Clinical leadership teams.

Position Summary

The Program Administrative Assistant provides direct administrative support to the Program Director, Program Coordinator, and Clinical Director. This position plays a key role in coordinating program operations, maintaining schedules and records, organizing meetings, and assisting with internal communication across teams.

Job Responsibilities

Maintain calendar, daily agenda, and to-do lists for Program Director, Program Coordinator & Clinical Director as needed Schedule meetings/appointments for employees, residents, interns, and those outside of our organization as needed for Program Director, Program Coordinator and Clinical Director Complete check requests to be signed by Program Director, Program Coordinator and/or Clinical Director General administrative assistant duties (i.e. typing, filing, copying, etc.) for Program Director, Program Coordinator and Clinical Director as needed Attend weekly Program Team/Leadership Lunch/Lodge Manager/Clinical Team meetings, record minutes, maintain records for minutes, and distribute minutes to team members Maintain all DHS files and correspondences in conjunction with all LLC files for LLC Lodges (Bear, Buffalo, Eagle, Falcon Wolf and Tulsa Boys' Home (i.e. Elk)) Directly assists with internal and external audits and reviews Manage reservations and scheduling of the Training Center and maintain Training Center calendar Update/create various forms and schedules, supervisor list, lodge phone roster and appointment schedules Maintain various files (i.e. LLC Binders, Receipts, etc.) Format agency forms to be uniform and convert to fillable PDFs as assigned. Upload documents on SharePoint for employees to access. Maintain an accurate master document electronic folder Create, maintain and distribute Summer School Schedule on an annual basis Create ribbons and agenda for the monthly Awards Ceremony Be on a committee to organize and coordinate monthly Staff Appreciation by obtaining decorations, food, and beverages with the Program Director, Program Coordinator, Finance Director and Clinical Director Maintain building access to Training Center. This list is not an all-inclusive list of duties. Other responsibilities and duties may be assigned by the Program Director, Program Coordinator, Clinical Director, or the Executive Director.

Qualifications

Bachelor's Degree or equivalent relevant experience. Valid Oklahoma driver's license and insurable by agency's automobile insurance carrier. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Excellent multitasking, organizational, and communication skills. Demonstrated leadership abilities and a self-motivated approach to completing tasks independently. Ability to remain calm and professional in crisis situations. Awareness and sensitivity to the cultural and socio-economic characteristics of the client population.
Job Type: Full-time

Base Pay: From $20.00 per hour

Benefits:

401(k) 401(k) matching Dental insurance Employee assistance program Health insurance Health savings account Life insurance Paid time off Vision insurance
Application Question(s):

Per OKDHS Licensing Standards, all applicants must be at least 21-years old or older.
Ability to Commute:

Sand Springs, OK 74063 (Required)
Work Location: In person