Job Description

What You Will Do

This position will be filled at either the Administrative Assistant 2 or 3 level, depending on the education and skills of the selected candidate. Additional job responsibilities will be assigned if successful candidate is hired at the higher level.

The Plutonium Supply and Disposition Division (PSD) is looking for a motivated, customer-focused, professional, efficient, reliable, organized, and experienced Professional Staff Assistant to support the Material Recycle and Recovery Group (PSD-4). You will interact daily with the Group Leader, First Line Managers, and the administrative team in the organization. You will be responsible for providing advanced-level support to the management team in various areas, including administration, finance, HR, communications, and project management. You are expected to conduct daily business with minimal supervision, demonstrating accuracy, attention to detail, initiative, versatility, tact, and confidentiality.



You must be a motivated performer capable of quickly changing focus, working independently or as part of a team as needed, and comfortable with a broadly defined scope of work. You should be able to manage your workload and productivity to meet deliverables with quick turnaround deadlines. Excellent oral and written communication skills. Ability to interact effectively with all levels of internal and external personnel, including networking with key contacts outside of area of professional expertise. Excellent leadership skills. Demonstrated ability to delegate and train others.



The work is conducted in a busy, fast-paced team environment that requires close cooperation, adaptability, taking initiative in completing tasks, and a willingness to provide support where needed.

Professional Staff Assistant 2 $71,200-$112,900

Safety and security are a primary responsibility for all Laboratory employees. Assures safety and security compliance, maintains required safety and security training, and makes safety and security an integral part of every task, including taking the necessary steps to stop work if continuing the job is unsafe or compromises security. Provides professional support for specialized functions, organizations, and/or programs, typically requiring a full understanding and application of specialized areas and working knowledge of related fields. Conducts research and assembles data for assigned projects related to specialized functions, organizations, and/or programs for a diverse range of complex problems where analysis of data requires an evaluation of identifiable factors. Under limited direction, composes a variety of specialized reports, presentations, and/or planning documents related to specialized functions, organizations, and/or programs. Under limited direction, coordinates and assists in planning logistics, scheduling, announcements, and administrative facilitation of business, operational, and/or programmatic meetings and/or conferences. Conducts analysis, design, and/or implementation of business, operational, and/or programmatic-related initiatives to promote and ensure organizational objectives. May track and report progress toward business, operational, and/or programmatic goals and objectives. Acts as a resource regarding, and provides input on changes to, policies, processes, procedures, and guidelines related to specialized functions, organizations, and/or programs. Handles sensitive information and may handle classified matter. Understands and adheres to all Laboratory and regulatory guidance and governance specific to policies and procedures. Ensures all results, materials, processes, and final products meet quality specifications and are completed according to established requirements. Fosters a mutually respectful and inclusive work environment that is free from discrimination and harassment.

Professional Staff Assistant 3 $85,900-$139,900

Safety and security are a primary responsibility for all Laboratory employees. Assures safety and security compliance, maintains required safety and security training, and makes safety and security an integral part of every task, including taking the necessary steps to stop work if continuing the job is unsafe or compromises security. Provides professional support for specialized functions, organizations, and/or programs, typically requiring broad experience and the use of professional concepts and Laboratory objectives to resolve complex issues in creative and effective ways. Conducts research and assembles data for assigned projects related to specialized functions, organizations, and/or programs for complex problems that require the frequent use of creativity and where analysis of situations or data requires an in-depth evaluation of variable factors. Under consultative direction, composes a variety of specialized reports, presentations, and/or planning documents related to specialized functions, organizations, and/or programs. Exercising significant latitude, plans logistics, scheduling, announcements, and administrative facilitation of business, operational, and/or programmatic meetings and/or conferences. Assists in leading the analysis, design, and/or implementation of business, operational, and/or programmatic-related initiatives to promote and ensure organizational objectives. Tracks and reports progress towards business, operational, and/or programmatic goals and objectives. Acts as a resource regarding, assists in developing, and provides input on changes to policies, processes, procedures, and guidelines related to specialized functions, organizations, and/or programs. Handles sensitive information and may handle classified matter. May participate in special business, operational, and/or programmatic assignments. Understands and adheres to all Laboratory and regulatory guidance and governance specific to policies and procedures. Ensures all results, materials, processes, and final products meet quality specifications and are completed according to established requirements. Fosters a mutually respectful and inclusive work environment that is free from discrimination and harassment.

What You Need

Minimum Job Requirements:

Education/Experience:

Level 2 Position requires a bachelor's degree and 5 years related experience; or an equivalent combination of education and experience directly related to the occupation.

Level 3 Position requires a bachelor's degree and 8 years of related experience; or, an equivalent combination of education and experience directly related to the occupation. At this level, post graduate course work may be expected.

Position commitment:

The position commitment for either level of this position is 1 year. Regular appointment employees are required to serve a period of continuous service in their current position in order to be eligible to apply for posted jobs throughout the Laboratory. If an employee has not served the time required, they may only apply for Laboratory jobs with the documented approval of their Division Leade

r.

Desired Qualifications:

Proficiency in multiple laboratory-wide business systems (e.g., Oracle, Time and Labor, Concur, and iProcurement) and computer software applications (e.g., Microsoft Word, Excel, Outlook, PowerPoint, Visio). Knowledge of Laboratory structure, administrative policies and procedures Active DOE Q Clearance

Note to Applicants:

Due to federal restrictions contained in the current National Defense Authorization Act, citizens of the People's Republic of China-including the special administrative regions of Hong Kong and Macau-as well as citizens of the Islamic Republic of Iran, the Democratic People's Republic of Korea (North Korea), and the Russian Federation, who are not Lawful Permanent Residents ("green card" holders) are prohibited from accessing facilities that support the mission, functions, and operations of national security laboratories and nuclear weapons production facilities, which includes Los Alamos National Laboratory. For full consideration, please submit a comprehensive resume or CV reflective of your relevant experience to the job requirements and desired skills stated above, along with a cover letter. Evaluation of applications will commence immediately. While the posted salary range for this position is broad, it is highly unusual for selected applicants to be hired at the top end of the range and more common for selected candidates to grow into the full salary band over time.

Where You Will Work

Located in beautiful northern New Mexico, Los Alamos National Laboratory (LANL) is a multidisciplinary research institution engaged in strategic science on behalf of national security. Our generous benefits package includes:



PPO or High Deductible medical insurance with the same large nationwide network



Dental and vision insurance



Free basic life and disability insurance



Paid childbirth and parental leave



Award-winning 401(k) (6% matching plus 3.5% annually)



Learning opportunities and tuition assistance



Flexible schedules and time off (PTO and holidays)



Onsite gyms and wellness programs



Extensive relocation packages (outside a 50 mile radius)

Additional Details

Directive 206.2 -

Employment with Triad requires a favorable decision by NNSA indicating employee is suitable under NNSA Supplemental Directive 206.2. Please note that this requirement applies only to citizens of the United States. Foreign nationals are subject to a similar requirement under DOE Order 142.3A.

Clearance: Q

(Position will be cleared to this level). Selected applicants will be subject to a background investigation conducted by or on behalf of the Federal Government, and must meet eligibility requirementsfor access to classified matter. This position requires a Q clearance. and obtaining such clearance requires US Citizenship except in extremely rare circumstances. Dependent upon the position, additional authorization to access classified information may be required, which may or may not be available to dual citizens. Receipt of a Q clearance and additional access authorization ultimately is a decision of the Federal Government and not of Triad.

Eligibility requirements:

To obtain a clearance, an individual must be at least 18 years of age; U.S. citizenship is required except in very limited circumstances. See DOE Order 472.2 for additional information.

New-Employment Drug Test:

The Laboratory requires successful applicants to complete a new-employment drug test and maintains a substance abuse policy that includes random drug testing. Although New Mexico and other states have legalized the use of marijuana, use and possession of marijuana remain illegal under federal law. A positive drug test for marijuana will result in termination of employment, even if the use was pre-offer.

Regular position:

Term status Laboratory employees applying for regular-status positions are converted to regular status.

Internal Applicants:

Regular appointment employees who have served the required period of continuous service in their current position are eligible to apply for posted jobs throughout the Laboratory. If an employee has not served the required period of continuous service, they may only apply for Laboratory jobs with the documented approval of their Division Leader. Please refer to Policy Policy P701 for applicant eligibility requirements.

Equal Opportunity:

Los Alamos National Laboratory is an equal opportunity employer. All employment practices are based on qualification and merit, without regard to protected categories such as race, color, national origin, ancestry, religion, age, sex, gender identity, sexual orientation, marital status or spousal affiliation, physical or mental disability, medical conditions, pregnancy, status as a protected veteran, genetic information, or citizenship within the limits imposed by federal, state, and local laws and regulations. The Laboratory is also committed to making our workplace accessible to individuals with disabilities and will provide reasonable accommodations, upon request, for individuals to participate in the application and hiring process. To request such an accommodation, please send an email to applyhelp@lanl.gov or call (505)-664-6947 opt. 3.