Job Description

What You Will Do

Come join the best and brightest minds in the world at one of the most innovative and creative multidisciplinary research institutions engaged in strategic science on behalf of national security. The work we do at Los Alamos National Laboratory (LANL) matters to our country and the world!



The Professional Staff Assistant 1 will report to the Division office leader and Staff Operations Manager and will act as an interface between the group(s) and other LANL organizations and external agencies. As the division office Professional Staff Assistant, you will need to be an excellent problem-solver, anticipate challenges and obstacles and tactfully resolve them while mentoring the group office administrator and providing high-level support to the group leaders, first line managers and group members. This is a fast-paced environment that includes a need for discretion, sensitivity, and professionalism at all times.

What You Need

Minimum Job Requirements:

Advanced experience with organizing and managing high-level visits and meetings for both internal staff and external visitors to the Laboratory and extensive experience with the Laboratory visitor program. Demonstrated excellence providing executive-level administrative assistance, office management. Knowledge and experience in one or more of the major security areas - information security - such as HPPA records, computer security, classified matter protection and control, or operations security (OPSEC). Demonstrated experience making sound decisions regarding appropriate disposition of correspondence and documents; receiving, transmitting, and safeguarding sensitive information; composing, preparing, and editing routine and non-routine correspondence and reports. Demonstrated knowledge in business operations, investigating alternatives, and recommending solutions on problems affecting business, operational, security, and/or programmatic oversight of the assigned specialized area functions. Must be able to:

Work successfully in both team and individual environment Demonstrate follow-through for competing priorities with tight deadlines Extract actions from meetings/meeting minutes Possess experience with software tools (ability to quickly learn) enabling efficient operations and documentation Experience working with metrics/continuous improvement The ability to stay organized while working multiple files Procedure and policy experience

Demonstrated knowledge to conceptualize and communicate major elements of security and safeguards to both technical and non-technical personnel - excellent customer service skills and interaction with all levels of internal and external personnel. Professional, clear communication skills, experience working with, communicating with external senior leadership (and their support personnel) as well as external stakeholders. Demonstrated experience working with limited oversight, taking appropriate initiative, and making decisions within defined boundaries to include making recommendations to office management based on policy interpretation. Experience working with Laboratory and DOE policies and procedures with a history of analyzing, interpreting, and applying those policies to a complex organization. Ability to work with varying levels of direction; self-starter with the ability to take abstract definitions to a clearer end-product

Education/Experience:

Position requires a Bachelor's Degree and 2 years related experience; or, an equivalent combination of education and experience directly related to the occupation. Undergraduate coursework may be expected at this level.

Desired Qualifications:

Working experience handling classified and/or sensitive matter; working experience with classified networks; experience as a classified matter custodian desirable. Proficiency in multiple Laboratory-wide business systems (e.g., Oracle, Time and Labor, Concur, and iProcurement) and computer software applications (e.g., Microsoft Word, Excel, Outlook, PowerPoint, SharePoint, and Visio)

Work Location:

The work location for this position is onsite and located in Los Alamos, NM. All work locations are at the discretion of management.

Position commitment:

Regular appointment employees are required to serve a period of continuous service in their current position in order to be eligible to apply for posted jobs throughout the Laboratory. If an employee has not served the time required, they may only apply for Laboratory jobs with the documented approval of their Division Leader. The position commitment for this position is 1 year.

Note to Applicants:

Due to federal restrictions contained in the current National Defense Authorization Act, citizens of the People's Republic of China-including the special administrative regions of Hong Kong and Macau-as well as citizens of the Islamic Republic of Iran, the Democratic People's Republic of Korea (North Korea), and the Russian Federation, who are not Lawful Permanent Residents ("green card" holders) are prohibited from accessing facilities that support the mission, functions, and operations of national security laboratories and nuclear weapons production facilities, which includes Los Alamos National Laboratory.



For full consideration, please submit a detailed resume highlighting your qualifications and relevant experience to be considered for the position.

Where You Will Work

Located in beautiful northern New Mexico, Los Alamos National Laboratory (LANL) is a multidisciplinary research institution engaged in strategic science on behalf of national security. Our generous benefits package includes:

PPO or High Deductible medical insurance with the same large nationwide network Dental and vision insurance Free basic life and disability insurance Paid childbirth and parental leave Award-winning 401(k) (6% matching plus 3.5% annually) Learning opportunities and tuition assistance Flexible schedules and time off (PTO and holidays) Onsite gyms and wellness programs Extensive relocation packages (outside a 50 mile radius)

Additional Details

Directive 206.2

- Employment with Triad requires a favorable decision by NNSA indicating employee is suitable under NNSA Supplemental Directive 206.2. Please note that this requirement applies only to citizens of the United States. Foreign nationals are subject to a similar requirement under DOE Order 142.3A.

Clearance: Q

(Position will be cleared to this level). Selected applicants will be subject to a background investigation conducted by or on behalf of the Federal Government, and must meet eligibility requirementsfor access to classified matter. This position requires a Q clearance. and obtaining such clearance requires US Citizenship except in extremely rare circumstances. Dependent upon the position, additional authorization to access classified information may be required, which may or may not be available to dual citizens. Receipt of a Q clearance and additional access authorization ultimately is a decision of the Federal Government and not of Triad.


Eligibility requirements: To obtain a clearance, an individual must be at least 18 years of age; U.S. citizenship is required except in very limited circumstances. See DOE Order 472.2 for additional information.

New-Employment Drug Test:

The Laboratory requires successful applicants to complete a new-employment drug test and maintains a substance abuse policy that includes random drug testing. Although New Mexico and other states have legalized the use of marijuana, use and possession of marijuana remain illegal under federal law. A positive drug test for marijuana will result in termination of employment, even if the use was pre-offer.

Regular position:

Term status Laboratory employees applying for regular-status positions are converted to regular status.

Internal Applicants:

Regular appointment employees who have served the required period of continuous service in their current position are eligible to apply for posted jobs throughout the Laboratory. If an employee has not served the required period of continuous service, they may only apply for Laboratory jobs with the documented approval of their Division Leader. Please refer to Policy Policy P701 for applicant eligibility requirements.

Equal Opportunity:

Los Alamos National Laboratory is an equal opportunity employer. All employment practices are based on qualification and merit, without regard to protected categories such as race, color, national origin, ancestry, religion, age, sex, gender identity, sexual orientation, marital status or spousal affiliation, physical or mental disability, medical conditions, pregnancy, status as a protected veteran, genetic information, or citizenship within the limits imposed by federal, state, and local laws and regulations. The Laboratory is also committed to making our workplace accessible to individuals with disabilities and will provide reasonable accommodations, upon request, for individuals to participate in the application and hiring process. To request such an accommodation, please send an email to applyhelp@lanl.gov or call (505)-664-6947 opt. 3.