Job Description

CLASS SUMMARY

Procures materials, supplies, commodities, equipment, and services, and/or administers contracts for City of Spokane departments.

EXAMPLES OF JOB FUNCTIONS

This list is ILLUSTRATIVE only and is not a comprehensive listing of all functions and duties performed by the incumbent of this class. Duties may include, but are not limited to the following:

Maintains records, logs and files; verifies accuracy of information; processes various routine requirements, which may include credit card purchases, invoices, claim vouchers, requisitions, and purchase orders.

Orders, receives, maintains inventory of, and issues parts, supplies, and equipment.

Consults with departments on purchasing needs and specification requirements.

Instructs and advises department personnel on methods and procedures for procurement.

Processes contracts; monitors for completeness, accuracy and appropriateness of payments.

Manages the competitive procurement process from specification development through award.

Coordinates public records requests and responses.

Researches vendors, contractors, and markets to determine alternative sources, types of materials, supplies, methods, and availability, quality, and price of products or services. Develops and maintains lists of vendors that meet the standards of the City.

Conducts internal and external customer satisfaction surveys and reports results.

Prepares and submits periodic and special reports as required.

Coordinates and expedites production schedules and delivery arrangements between suppliers and City departments.

Facilitates training of project managers and other departmental staff in implementation and ongoing use of purchasing and contracting procedures.

Disposes of surplus, obsolete and damaged stock by selling, exchanging or by other means as appropriate.

Performs other related work as required.

MINIMUM QUALIFICATIONS

Open-Entry Requirements:
Combinations of education and experience that are equivalent to the following minimum qualifications are acceptable.
Applicants must meet all requirements in one of the following paths at the time of application.

Bachelor\'s Degree Path

• Education: Graduation from an accredited four-year college or university in Business Administration, Finance, Accounting, Public Administration, or related field.
• Experience: One year of work experience in purchasing to include vendor contact experience, or a closely related position.

Associate Degree Path

• Education: Graduation from an accredited college or university with coursework in Business Administration, Finance, Accounting, Public Administration, or related field.
• Experience: Three years of work experience in purchasing to include vendor contact experience, or a closely related position.

High school diploma Path

• Education: High school diploma or equivalent.
• Experience: Five years of work experience in purchasing to include vendor contact experience, or a closely related position.

EXAMINATION DETAILS

Applicants must meet the minimum qualifications and pass the examination for this position to be eligible for hire.

Qualified applicants are encouraged to apply immediately. All applicants must complete and submit a City of Spokane employment application online by 4:00 p.m. on the filing cut-off date.

Upon request, at time of application, the City will provide alternative accessible tests to individuals with disabilities that impair manual, sensory or speaking skills needed to take the test, unless the test is intended to measure those skills.

The examination will consist of a Training and Experience Evaluation (T&E), with scoring weight assigned as follows:

• T&E 100%

TRAINING AND EXPERIENCE EVALUATION DETAILS

• Copies of your college or university transcripts (unofficial transcripts are accepted) may be a required part of this application and will be used to verify that you meet the minimum qualifications, as posted on the job announcement.
• Responses to your T&E questions should be consistent with the information given in your application details. Answers are subject to verification.
• Failure to complete all of the questions or incomplete responses will result in a lower score; therefore, it is advantageous for you to provide a full and complete response to each supplemental question.
• Resumes or questionnaires uploaded as attachments will not be accepted in lieu of completing each question online.
• "See Resume" or "See above," etc., and copy/paste from a previous answer are not qualifying responses and will not be considered.
• TIP: It may be more efficient to develop your responses in a word processing document and then paste them into the online questionnaire to be submitted.

EXAMINATION DETAILS:
You will receive a link to the Procurement Specialist T&E via email, prior to 4:00 p.m. Pacific Time on the start dates, and will expire at 4:00 p.m. on the due dates as listed below. Please note that this email will be sent from FastTest (noreply@fasttestweb.com).

• Applicants who apply and meet the minimum qualifications between Monday, May 29, 2023 and Monday, June 26, 2023 will test Thursday, July 6, 2023 through Tuesday, July 11, 2023

We are an equal opportunity employer and value diversity within our organization. We do not discriminate on the basis of race, religion, color, national origin, gender identity, sexual orientation, age, marital status, familial status, genetic information, veteran/military status or disability status. As a Fair Chance employer, City of Spokane does not conduct initial background screening for non-public safety positions.

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