Job Description

POSITION OVERVIEW:

A Probation Aide position is responsible for performing administrative work involving considerable independent judgement in the Probation Services Department. The employee consults with the Director, Deputy Director, judicial, administrative, and probation personnel in performing delegated functions related to confidential personnel and budgeting information within the Department.

EDUCATION/EXPERIENCE

A Bachelor's Degree from an accredited college or university in the behavioral sciences, criminal justice, law enforcement or a related human services field;

or

Three to five years of experience in business setting, preferable state or local government or human services setting or an equivalent combination of experience and training.

SPECIAL REQUIREMENTS

:Child Abuse History Certification and Act 34 (Criminal History) clearances Possession of a valid driver's license. Pre-employment physical Pre-employment psychological evaluation Note: This position is subject to random drug testing.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

An employee in this classification is responsible for performing assignments that are technical in nature and are carried out in accordance with probation and parole practices, procedures and precedents and any applicable legal standards or regulations. Specific job duties include the following:Orders office supplies, probation officer equipment and department forms; maintains inventory of supplies as required. Prepares requisitions and codes and submit bills to Court Administration. Assists with preparing and filing financial and/or other department records and documents, and records and reconciles accounts. Processes invoices and prepares requisitions. Performs general office duties, i.e. photocopying, sending faxes, shredding documents, distributing mail etc. as required to carry out essential office duties. Coordinates office equipment maintenance. Assists the Fines and Costs Court, tracks and scans orders into the AP System and makes corrections to required orders as needed. Assists the Director at Adult Plea and Sentence Court entering sentences into the AP System. Enters all courtesy supervision cases from other counties into the AP System. Manages and coordinates all Juvenile Court Judges Commission Trainings though the JEMS System and collects and enters non-JCJC training into JEMS to meet annual grant requirements for probation officers. Interacts with various internal Departments such as the District Attorney's office, Public Defender's office, Court Administration, etc.; outside drug and alcohol agencies; placement facilities; vendors; schools; etc. Types correspondence and prepares other administrative documents and reports required by the department. Maintains daily attendance and leave schedules for the juvenile probation officers. Assists the Deputy Director in scheduling all juvenile court hearings, including intakes, 72 hour shelter hearings, placement review, consent decree, adjudication and dispositional hearings in CPCMS. Prepares juvenile delinquency petitions and develops the monthly juvenile court list within CPCMS. Creates and processes all notices to appear at court proceedings and intakes for juvenile offenders and their parents. Manages the juvenile restitution program. Creates list and attends the quarterly Victim Impact Panel (VIP), assisting Mothers Against Drunk Driving (MADD). Answers the telephones and receives visitors to the office. Assists adult and juvenile probation officers as needed.

WORK ENVIRONMENT/PHYSICAL STANDARDS:

Must be able to record, convey, and present information, explain procedures and follow instructions. Must be able to sit for long periods throughout the workday with intermittent periods of movement throughout the office in order to perform essential functions. Travels occasionally as requested to perform essential functions of the job. Must be able to pay close attention to details and concentrate on work. Must be able to mentally react quickly to disturbances or physical outbreaks. Must be able to sit, walk, bend, twist, lift, and carry objects of variable weight in order to carry out all duties of the position. Works in limited work space with adequate lighting and ventilation, but with fluctuations of temperatures. Frequent exposure to noise, disruptions, and stress. Normal indoor exposure to dust/dirt. Works near volatile and potentially hostile or aggressive adult and juvenile offenders Works occasionally beyond normal work hours when needed.

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED

Must be able to communicate effectively orally and in writing. Must possess initiative and problem solving skills. Must possess ability to function independently, have flexibility, and personal integrity and the ability to work effectively with employees, adult and/or juvenile offenders and their families, co-workers, and others. Must possess the ability to maintain confidentiality in regard to adult/juvenile offender and employee information and records. Must possess the technical knowledge of operating personal computers and office equipment. Must possess the mathematical and statistical ability to collect, analyze, and prepare outcome data reports. Must possess knowledge of county and department functions, policies, and procedures and the ability to carry out functions. Must possess ability to interact with staff, government officials, and the public. Must possess thorough knowledge of principles and practices of the Probation Services Department. Must possess the ability to establish and maintain effective working relationships with staff, other county agencies, outside agencies, and the general public. * Must attend trainings, meetings, and/or seminars to gain and possess fiscal and outcomes data to contribute to the department and to develop reports.