Job Description

Practice Operations Coordinator - Full Time

Sage Health | Encinitas, CA

Pay:

Starting at $25.00 per hour, based on experience

Date Posted:

November 19, 2025

Join Our Team at Sage Health!

Sage Health is a fast-paced, integrative wellness clinic in Encinitas offering chiropractic, acupuncture, massage therapy, SoftWave, Class IV laser therapy, facials, and advanced holistic services. As we grow--and prepare to launch a new small-group wellness and yoga program--we're hiring a skilled

Practice Operations Coordinator

with medical billing, insurance, and front desk experience to support our expanding team.

About the Role

This full-time role is perfect for someone who thrives in a dynamic clinical environment and enjoys a blend of patient-facing and operational responsibilities. You will support patient communication, practitioner coordination, sales, and the launch of new wellness and yoga programming.

Work Schedule

A

1-hour unpaid lunch

is provided Monday-Friday. Saturday is a shorter shift with no lunch.

Monday:

9:30 AM - 6:30 PM (1-hour lunch) ?

8 paid hours

Tuesday:

11:30 AM - 6:30 PM (1-hour lunch) ?

6 paid hours

Wednesday:

9:30 AM - 6:30 PM (1-hour lunch) ?

8 paid hours

Thursday:

11:30 AM - 6:30 PM (1-hour lunch) ?

6 paid hours

Friday:

11:00 AM - 6:30 PM (1-hour lunch) ?

6.5 paid hours

Saturday:

8:45 AM - 2:00 PM (no lunch) ?

5.25 paid hours

Total Weekly Paid Hours:

39.75 hours

Key Responsibilities

Manage daily clinic operations to ensure smooth and efficient patient flow Oversee front desk workflow, communication, and check-in/check-out Perform medical billing, insurance verification, and documentation review Maintain accuracy within electronic medical record systems Schedule patients promptly across multiple practitioners Support sales of memberships, packages, and wellness programs Assist with launching and coordinating small-group wellness and yoga classes Provide operational support to practitioners (room turnover, supplies, equipment) Delegate tasks effectively and maintain team accountability Support retail sales, restocking, and product education Maintain a clean, organized, and welcoming clinic environment Contribute to a positive, collaborative team culture

What We're Looking For

Experience in medical billing, insurance verification, and front desk operations Comfort working in a fast-paced, patient-centered environment Strong communication and customer service skills Confidence with patient education and light sales support Highly organized, proactive, and detail-oriented Comfortable delegating tasks and supporting staff Experience with class or fitness scheduling is a plus College education preferred

Saturday availability required (8:45 AM - 2:00 PM)

Compensation & Benefits

Starting at

$25 per hour

, based on experience Health benefits available Performance-based bonus opportunities Professional growth as Sage Health expands

Why You'll Love Working With Us

Meaningful work in a supportive, integrative wellness environment A leadership-centered role crucial to clinic operations and patient care Opportunity to help launch new wellness and yoga programs A mission-driven team that values collaboration, professionalism, and whole-person healing
If you are organized, reliable, and experienced in medical billing and front desk operations, we would love to meet you. Apply today and help shape the next chapter of Sage Health in Encinitas.

Work Location:

In person

If you want a shorter Indeed summary, a boosted headline, or a social media version, just let me know!

You said:Anything to make it more attractive?ChatGPT said:

Absolutely -- here are

high-impact edits

that make this role more attractive to candidates on Indeed, without changing your compensation or expectations. These enhancements focus on culture, stability, growth, wellness perks, and the unique environment Sage Health offers.

Below is the

optimized, more compelling version

. Changes include:
? Stronger opening hook
? Highlighting stability, growth, and purpose
? Soft benefits that matter in wellness industries
? Clear advancement pathways
? More emotionally appealing language

Practice Operations Coordinator - Full Time

Sage Health | Encinitas, CA

Pay:

Starting at $25.00 per hour, based on experience

Date Posted:

November 19, 2025

Join an Inspiring Wellness Team at Sage Health!

Sage Health is a thriving integrative wellness clinic in Encinitas providing chiropractic, acupuncture, massage therapy, SoftWave, Class IV laser therapy, facials, and holistic care. We are growing quickly and preparing to launch a brand-new small-group wellness and yoga program.

We're looking for a

warm, motivated, and highly organized Practice Operations Coordinator

who wants to be part of a clinic that truly changes lives. If you enjoy meaningful work, a positive environment, and helping people feel their best, this is an exceptional opportunity.

Why This Role Is Special

Working at Sage Health means becoming part of a

supportive, purpose-driven team

where your work has a real impact on patient wellbeing. You'll take on a leadership-oriented role with room for growth, creativity, and ownership as our clinic expands.

You're not just checking patients in -- you are helping shape their healing experience from start to finish.

Work Schedule

Includes a

1-hour unpaid lunch Monday-Friday

.

Monday:

9:30 AM - 6:30 PM ? 8 paid hours

Tuesday:

11:30 AM - 6:30 PM ? 6 paid hours

Wednesday:

9:30 AM - 6:30 PM ? 8 paid hours

Thursday:

11:30 AM - 6:30 PM ? 6 paid hours

Friday:

11:00 AM - 6:30 PM ? 6.5 paid hours

Saturday:

8:45 AM - 2:00 PM ? 5.25 paid hours

Total Weekly Paid Hours:

39.75

Key Responsibilities

Ensure smooth, efficient daily operations in a fast-paced wellness clinic Oversee front desk workflow and create a welcoming patient experience Support medical billing, insurance verification, and documentation accuracy Manage patient scheduling for multiple practitioners Help coordinate and launch new small-group wellness and yoga classes Support sales of memberships, wellness packages, and services Assist practitioners with room turnover, supplies, and communication Maintain organization, cleanliness, and a calming clinic environment Provide leadership through delegation, problem-solving, and team support Contribute to a caring, collaborative, growth-focused team culture

What Makes You a Great Fit

Experience in medical billing, insurance verification, and front office management Excellent communication and relationship-building skills Ability to stay calm, organized, and efficient in a high-energy setting Confidence in educating patients and supporting membership/service sales Strong attention to detail and proactive follow-through Comfortable supporting a team and delegating tasks Interest in wellness, fitness, or holistic health is a big plus College education preferred

Saturday availability required

Compensation & Benefits

Starting at

$25 per hour

, based on experience Health benefits available Performance-based bonus opportunities Opportunities for advancement as the clinic grows Supportive leadership and a positive team environment Employee wellness perks (service discounts available)

Why You'll Love Working Here

A warm, uplifting atmosphere rooted in healing and connection A leadership-centered role where your voice matters Opportunity to grow professionally as Sage Health expands Daily interaction with a compassionate team and appreciative patient community A workplace where wellness isn't just offered -- it's lived
If you're organized, compassionate, and excited to support a thriving wellness practice, we would love to meet you. Apply today and help us elevate the patient experience at Sage Health.

Work Location:

In person

Pay: From $25.00 per hour

Expected hours: 40.0 per week

Benefits:

401(k) Employee discount Health insurance Paid time off
Work Location: In person