Job Description

Posting Details

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Position Information

Position Number

005288

Position Title

Post-Award Grant Specialist - College of Medicine (COM) - 005288

Division

College of Medicine

Department

710150 - Research Office

Minimum Qualifications

Bachelor's degree from an accredited institution as approved and accepted by the University of South Alabama and two years of related professional experience. An equivalent combination of education and experience may be considered.

Preferred Qualifications

Certified Research Administrator certification from Research Administrators Certification Council is preferred.

Summary

The University of South Alabama's College of Medicine - Department of Research Administration & Development is seeking to hire a Post-Award Grant Specialist College of Medicine (COM). Interested candidates should apply to be considered.


Essential Functions
These are the job duties required of the position.

Essential Functions

Provides comprehensive, high-quality, and customer-focused post-award research administration support to assigned units within the Frederick P. Whiddon College of Medicine. Responsible for managing a diverse portfolio of sponsored awards. Reviews award documentation, budgets, and expense records and collects required institutional approvals. Ensures all documentation complies with sponsor requirements, Uniform Guidance, and audit standards. Handles data entry, responds to information requests, and coordinates communiaction with PIs and departmental administrators - working collaboratively with the Pre-Award Grant Specialists. Manages financial post-award actions of sponsored projects for assigned departments. Maintains accurate financial accounting to ensure award accounts comply with federal, sponsor, and university guidelines. Monitors and reconciles expenditures to ensure allowability, allocability, and reasonableness. Reviews financial records and award documentation to identify and resolve concerns. Creates and reviews budget projections for spending trends and compliance. Coordinates and assists with submission of post-award reports, including grant closeouts. Ensures all charges are in compliance, preventing over- or under-spending of awards. Participates in scheduled budget meetings with PIs. Reviews and validates budget information handed off from the Pre-Award Grant Specialist and assures accuracy of information in Cayuse and other systems. Utilizes systems such as Cayuse, Banner, and sponsor platforms effectively. Provides data entry and analysis with sponsor and univeristy systems. Ensures sponsor requirements and deliverables are met. Monitors programmatic compliance with sponsor and university policies, as well as federal regulations and state statutes. Monitors, tracks, and documents cost share commitments. Reviews and approves travel spend authorizations and equipment requisitions on sponsored projects. Reviews all expense documentation for compliance with internal and external requirements. Stays up to date with sponsor guidelines and Uniform Guidance. Complies with all Univeristy and College of Medicine post-award procedures. Ensures accuracy and completeness of documentation for audit purposes. Initiaties personnel assignment process upon award creation and frequently reviews position funding allocations and ensures effort is appropriately distributed. Facilitates and confrims the periodic effort certification process. Provides guidance and support to PIs on award management from receipt through closeout. Communicates promptly and professionally with stakeholders, including PIs, department staff, and administrators. Assists with budget revision requests as allowable by sponsors. Maintains a positive environment, supporting continuous improvement of post-award processes and documentation. Interacts with subcontractors when needed to approve invoices without proper documentation. Maintains communication with sponsors to ensure timely compliance. Confirms through PI that satisfactory technical and deliverable performance, as well as cost share requirements, are met for subrecipients. Applies knowledge of University and College of Medicine policies and procedures. Implements policies and procedures in daily operations and communications. Ensures all required College of Medicine approvals are obtained. Maintains a diverse portfolio of active accounts. Assists with other post-award related actions as needed. Monitors accuracy of data for internal and external reporting. Maintains professionalism and accuracy while working in a shared office environment and under deadline pressure. Provides backup support to other Post-Award Grant Specialist, as needed and performs other duties as assigned by department Managers. Regular and prompt attendance. Ability to work schedule as defined and additional hours as required. Related duties as required.

Posting Information

Number of Vacancies

1

Position End Date (if temporary)

Job Open Date

12/18/2025

Job Close Date

Open Until Filled

Yes

Special Instructions to Applicants

Working Days

Monday - Friday

Working Hours

8:00 a.m. - 5:00 p.m.

Job Location

Main Campus

Full-time or Part-Time

Full Time

Regular or Temporary

Regular