Job Description

As a POD Administrator at Environmental Design Group, you will be part of a multidisciplinary team by coordinating and administering various financial, project-specific, and client-specific programs for the Site Development POD. This position plays an integral role in the service line's day-to-day operations. Individuals in this position must be well-organized, detail-oriented, self-directed, and capable of managing multiple projects and deadlines simultaneously, and be excellent communicators.

As a POD Administrator at Environmental Design Group, you will:

Coordinate and administer various financial, project-specific, and client-specific programs for the PODs. Approve and process documentation related to new opportunities and upcoming projects for the POD. Compose, review, and format a variety of contract-related and project documents, including proposals, letters, reports, agreements (verbal, subcontractor, and master service), task orders, project manuals, transmittals, and related materials. Partner with Project Managers and Directors to keep client and project information accurate and up-to-date by completing new project setups and maintaining records in internal systems and tools. Schedule, plan, and participate in meetings and events as necessary, and record meeting minutes. Provide general administrative support, such as servicing coffee machines, ordering supplies, mailing documents and packages, opening secured doors for guests on assigned days, and coordinating lunches. Perform executive administrative functions for POD Principals and Directors as needed, including scheduling meetings and training sessions, and carry out additional responsibilities as assigned to support the organization's best interests.

Professional Development and Leadership Expectations

Environmental Design Group is a teaching organization. To be successful in this position, you must:

Support the professional development of teammates by mentoring others and being receptive to the coaching and mentorship of others within the organization. Attend and participate in internal and external educational opportunities, as appropriate. Consistently demonstrate Core Values and promote a positive company culture.

Position Type/Expected Hours of Work

This is a full-time regular position.

Travel is minimal for this position.

If necessary to drive for a company purpose, you must have a valid driver's license and possess a driving record that will enable the employee to be insurable under the Company's standard vehicle insurance and general comprehensive liability insurance without additional costs to the Company.
Requirements

A high school diploma or equivalent is required. An associate or bachelor's degree in business administration is preferred. 2-5 years of administrative or project coordination experience. Knowledge of the A/E/C industry is a plus. Must be proficient in Microsoft Office, Word, Excel, Outlook, and PDF Editor. Positive and outgoing personality, with the ability to conduct client, vendor, and employee outreach. Ability to juggle multiple tasks and coordinate efforts with multiple team members. Excellent written and oral communication skills with the ability to address technical details in a clear, concise, and compelling manner. Impeccable attention to detail. Excellent time management skills. Ability to prioritize responsibilities in a deadline-driven, collaborative environment. Strong organizational, project management, and critical thinking skills. Demonstrate organizational values and promote company culture. Demonstrate consistent behavioral improvements and professional growth. Adhere to business development expectations by always acting as a professional representative of the company. Ability to work in a team environment and support other team members.
Salary Description$23-25 hourly

For more information on Environmental Design Group, please visit our website at:

https://www.envdesigngroup.com/

Pay: $23.00 - $25.00 per hour

Expected hours: 40 per week

Benefits:

401(k) 401(k) matching Dental insurance Employee assistance program Employee discount Flexible spending account Health insurance Health savings account Life insurance Paid time off Professional development assistance Referral program Vision insurance
Work Location: In person