Job Description

The Planned Maintenance Analyst is responsible for ensuring the integrity, accuracy, and strategic value of preventive and planned maintenance data for the company's offshore supply vessels. This role plays a central part in maintaining and improving the Computerized Maintenance Management System (CMMS), ensuring that all maintenance activities, inspections, and equipment records are properly documented in compliance with fleet standards, class, and flag state requirements.

In addition to core data entry and verification tasks, the Analyst contributes to major maintenance planning by summarizing historical jobs, supports CMMS users across the fleet, and participates in training initiatives to enhance system adoption and consistency. The position serves as a key liaison between vessel crews, shore-based planners, technical superintendents, and project teams to ensure timely, complete, and actionable maintenance reporting.

Key Responsibilities

Enter, update, and maintain preventive and planned maintenance work orders, equipment records, and maintenance histories for multiple offshore supply vessels within the CMMS.

Verify and input maintenance data received from vessel crews, ensuring accuracy, completeness, and compliance with company and regulatory standards.

Include in CMMS major jobs executed during out-of-service periods, ensuring full job descriptions and documentation are captured.

Summarize jobs accumulated during the preparation year before major maintenance events to provide accurate input to the project team.

Support vessel maintenance planning by generating routine PM schedules and reports.

Track completion status of PM tasks and identify overdue or upcoming work for follow-up.

Maintain digital maintenance files including class inspections, OEM recommendations, and critical equipment maintenance logs.

Assist in reviewing and reconciling spare parts usage, maintenance hours, and work order documentation.

Communicate with vessel engineers and offshore personnel to resolve data discrepancies and confirm maintenance details.

Generate summary reports for management and flag/class audits, ensuring traceability of all maintenance activities.

Support continuous improvement of the CMMS database, including asset hierarchy, PM templates, and task standardization.

Provide support to CMMS users, including troubleshooting, guidance, and data entry assistance.

Participate in CMMS training initiatives for vessel and shore-based personnel.

Perform other administrative and clerical duties as assigned by the PM Program Manager.

QualificationsEducation & Experience:

High school diploma or GED required; associate degree or technical diploma in marine engineering, maintenance administration, or a related field preferred.

Minimum 1-2 years of experience in data entry, maintenance coordination, or technical administration--preferably in the maritime, oil & gas, or offshore industry.

Experience with marine CMMS software (such as HELM, NS5, or similar) strongly preferred.

Skills & Competencies:

High attention to detail and accuracy in data entry.

Proficient in Microsoft Office applications

Strong organizational and multitasking skills in a fast-paced environment.

Excellent written and verbal communication skills for coordinating with vessel crews and technical staff.

Familiarity with vessel machinery systems, maintenance terminology, and regulatory requirements (ISM Code, SOLAS, class, flag).

Ability to maintain confidentiality of technical and operational data.

Ability to support and train users on CMMS functionality and best practices.

Working Conditions

Primarily office-based, with regular communication and data exchange with offshore vessels.

Occasional vessel visits or travel to shipyards may be required.

Standard work schedule; flexibility may be required during dry-docking, surveys, or audit periods.

Performance Metrics

Data Accuracy & Completeness: Timely and precise entry of maintenance records, including full descriptions of major jobs and compliance with regulatory standards.

CMMS Utilization & Support: Responsiveness and effectiveness in supporting CMMS users, resolving data issues, and contributing to system improvements.

Project Preparation Contribution: Quality and relevance of job summaries provided to project teams during major maintenance planning cycles.

Training Participation: Engagement in CMMS training efforts, including preparation of materials and delivery of user guidance.

Audit Readiness: Organization and traceability of CMMS records for class, flag, and internal audits.

Communication & Coordination: Effectiveness in collaborating with vessel crews, technical teams, and planners to ensure consistent maintenance documentation.

Job Type: Full-time

Benefits:

401(k) matching Dental insurance Health insurance Life insurance Paid time off Vision insurance
Work Location: In person