Job Description

Job Summary

We are seeking a dynamic and highly organized Personal Assistant to provide comprehensive administrative support to our executive team. This role is vital in ensuring smooth daily operations, managing schedules, coordinating projects, and handling a variety of clerical tasks with professionalism and enthusiasm. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills to facilitate efficient office management and executive support.

Duties

Manage and maintain complex calendars using Microsoft Outlook Calendar and Google Workspace, scheduling meetings, appointments, and events with precision. Coordinate and organize events, conferences, and meetings from planning stages through execution to ensure seamless experiences. Handle correspondence via phone, email, and other communication channels with professionalism and courtesy, demonstrating excellent phone etiquette. Perform data entry, bookkeeping, and basic accounting tasks utilizing QuickBooks to track expenses, invoices, and financial records accurately. Provide executive administrative support including proofreading documents, transcribing audio files, preparing reports, and managing filing systems. Oversee office management duties such as front desk responsibilities, filing, managing multi-line phone systems, and maintaining office supplies inventory. Assist with project coordination by tracking deadlines, preparing presentations using Microsoft Office tools, and supporting team initiatives to ensure timely completion.

Qualifications

Proven experience as a Personal Assistant or in an administrative role with strong office management skills. Demonstrated proficiency in Microsoft Office Suite (Word, Excel PowerPoint), Google Workspace applications, and data entry tools. Experience with QuickBooks or similar bookkeeping software is highly desirable. Excellent organizational skills with the ability to multitask efficiently in a fast-paced environment. Strong typing skills combined with transcription and proofreading abilities for high-quality document preparation. Exceptional communication skills--both verbal and written--with a professional phone manner. Familiarity with multi-line phone systems, calendar management tools like Microsoft Outlook Calendar, and electronic signature platforms such as DocuSign. Ability to handle sensitive information discreetly while maintaining a positive attitude and proactive approach. Join us in this exciting role where your organizational talents will directly impact our success! We value energetic individuals who thrive on supporting leadership through meticulous planning, effective communication, and dedicated office management--all while fostering a vibrant work environment that celebrates growth and achievement.Possible travel.
Job Type: Full-time

Pay: $21.33 - $25.69 per hour

Benefits:

Dental insurance Health insurance Paid time off
Work Location: Hybrid remote in Newport, TN 37821