Job Description

Under supervision of the HR Manager, assist with various academic & staff personnel in a large department with 48 regular faculty, 41 staff, 18 Visiting titles, 30 student workers, and approximately 25 part-time/temporary faculty in accordance with University personnel policies and procedures. Analyze all employment situations and advise on employment options such as career, limited-appointment and contract employment agreement positions. Initiate and complete all hire transactions for employees & schedule fingerprinting appointment with UCPD, where applicable. Review and process UC Path payroll and personnel transactions for staff, academic researcher engineers/visiting research engineer, and student staff appointments. Perform monthly payroll and accrual reconciliation and work with applicable campus offices and employee to resolve all discrepancies. Analyze visiting title requests(Undergraduate Visiting Students, Visiting Graduate Researchers ,Researchers, Project Scientists, Professors) and advise on appropriate title, visa type, and all related matters. Independently manage all visiting titles and monitor all appointment payroll and personnel records related to each. Assist with quarterly remission fees for both residents and non-residents. Verify student status and eligibility based on GPA, unit enrollment, candidacy status, and hours worked. Analyze, coordinate, process, and monitor all requests for visiting appointments/renewals, faculty dossiers (promotions, merit increases, 4th-year appraisals ,appointment renewals, and five-year reviews). Review each case thoroughly and ensure accuracy using the School\'s detailed checklist and submit all pertinent documents to the HR Director once case is fully completed. Analyze all joint appointment and Multi-Location agreement requests and coordinate the successful processing of each case.

Percentage of Time:
100

Shift Start:
8:00 am

Shift End:
5:00 pm

Qualifications for Position

24
Records

Qualifications

Required/Preferred

Working knowledge of, and ability to interpret and comply with, University Academic Personnel policies and procedures, including Academic Personnel Manual and the UCLA Call.

Preferred

Knowledge of university personnel and payroll procedures.

Preferred

Ability to master and use the campus personnel and payroll online computer systems.

Required

Ability to use Word for Windows, Excel, PowerPoint for Windows software, as well as School and University network systems, such as the Faculty Dossier Database, Dossier Tracking System (DAT), Courses Database, and Student Database.

Required

Ability to type with speed and accuracy.

Required

Ability to update Campus databases and familiarity with ledgers and general email software.

Required

Ability to learn and use on-line Student Database (AIS SIS) and Faculty Database proficiently.

Required

Skills in composing correspondence in grammatically correct English, and typing reports, correspondence, and forms, with speed and accuracy.

Required

Interpersonal skill in communicate effectively and establish cordial relationships with faculty, staff, students, and other campus units. Ability to treat them equally.

Required

Skill in writing concise and logical business correspondence in grammatically correct English.

Required

Ability to work in a team in a cooperative manner.

Required

Ability to maintain confidentiality of personnel information.

Required

Skill in analyzing problems and ability to formulate effective solutions.

Required

Ability to integrate workload, to set work priorities according to workflow, and to meet deadlines within established time constraints.

Required

Skill in organizing material and information in a systematic way to optimize efficiency and paying attention to detail.

Required

Skill in working independently and following through on assignments.

Required

Ability to work under heavy workload, changing priorities, and constant interruptions.

Required

Ability to quickly learn the UCPATH, online payroll time reporting system (TRS), PeopleAdmin, UCRecruit, ISD, OPUS/Interfolui system. Ability to utilize the systems accurately and efficiently.

Required

Skill in accurately performing standard payroll operations, including auditing, timekeeping, computing and preparing payroll and reconciling errors.

Required

Ability to process personnel and payroll forms required to accomplish various transactions.

Required

Knowledge of labor relations policies, procedures, and regulations and the ability to interpret different union agreements.

Preferred

Ability to establish and maintain cooperative working relations with other staff members, faculty, students and administrators.

Required

Knowledge of the UAW Academic Student Employee unit labor union agreement and ability to interpret, and comply with, the agreement.

Preferred

Knowledge of Academic Apprentice Personnel policies and procedures and ability to interpret, and comply with, these policies and procedures.

Preferred

Additional Posting Information

Bargaining Unit:
CX-Clerical & Allied Services

Application Deadline:
04-20-2023

External Posting Date: